POSITION DESCRIPTION:
The Admissions Specialist is responsible for managing and implementing the referral and intake process of UC into the program, coordinating the open beds in the UC Portal, general office management, purchasing, submitting facility requests, and scheduling with the Resource Parents for UC drop-off and pick-up daily. The ideal candidate has a natural ability to roll with the punches, being flexible to handle anything that might come their way. You’ll be a strong and reliable support to company operations, maintaining and creating procedures, communication, and safety.
REQUIREMENTS & QUALIFICATIONS:
- Bachelor’s degree from an accredited college or university preferred or equivalent experience as determined by the licensing agency.
- 2+ years of office management experience; experience in foster care preferred
- Strong time-management and people skills, flexibility, and multitasking ability
- Advanced computer skills and experience with online platforms
- Proficiency Microsoft Office, with aptitude to learn new software and systems
- Pre-employment physical examination and may include a drug/alcohol test.
- TB test as required by Community Care Licensing.
- Livescan fingerprints background check.
- Clearance from Department of Justice, Federal Bureau of Investigation and Child Abuse Index per Community Care Licensing and the Office of Refugee Resettlement.
- California Driver License and automobile insurance.
VACCINATIONS REQUIRED: Be able to show proof of immunization or immunity to vaccine-preventable diseases transmitted by the respiratory route, including:
- Varicella: two doses of varicella vaccine (at least four weeks apart) OR born in the United States before 1980 with a reported history of chickenpox (verified by an adult present at the time of illness) OR titers indicating varicella immunity OR documentation from a healthcare provider verifying previous infection.
- MMR: two doses of MMR vaccine (at least four weeks apart) OR titers indicating immunity to all three diseases.
- Tdap: one Tdap dose.
- Influenza: one dose annually during flu season.
DUTIES & RESPONSIBILITIES:
All of the responsibilities listed below are considered essential functions of this position. Additionally, this position is expected to ensure that the core operating values and the strategic direction of the agency are adhered to.
- Communicate with ORR representatives and have knowledge of all the foster homes to help ensure the best placement
- Complete an initial placement match assessment of the children to determine the appropriateness of the placement and the best fit with a foster home. This includes presenting behavioral issues and medical problems.
- Contact appropriate staff to identify if children are an appropriate match for a certain foster home. Facilitate contacting the resource parent to see if they will accept the placement. Coordinate with the ORR representative to set up the placement.
- Make sure placement paperwork is signed, completed and correct at the time of placement, including intake form, foster care agreements, authorization forms, medical forms, and children’s photo.
- Coordinate where intake placement will take place and who is to be present (foster parents, case manager, clinician). Provide transportation if needed. Intake Coordinator will monitor the completion of the intake paperwork.
- Solicit potential placements through telephone contact, mailings, daily faxes, and consistent office visits with ongoing communication with ORR representatives in counties agency has a contract to place children in agency certified homes.
- Keep track of daily placements and terminations for census reports.
- Create a child’s initial case record.
Physical Activity
- Reaching, Standing, Fingering, Talking, Hearing, Repetitive Motion
- Sedentary work. Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.
- The worker is not substantially exposed to adverse environmental conditions.
Job Type: Full-time
Pay: $45,000.00 - $55,000.00 per year
Benefits:
- 401(k)
- 403(b)
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible schedule
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
People with a criminal record are encouraged to apply
Education:
Experience:
- office management: 2 years (Required)
- foster care: 2 years (Preferred)
Language:
Ability to Commute:
- North Hollywood, CA 91606 (Required)
Work Location: In person
