Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits.
***This is an onsite role in our temporary NY office located at 717 5th Ave. New York, NY and will relocate to our permanent office at 838 Broadway, NY 10003 near Union Square in 4th quarter 2026. The role will be onsite 4 days each week***
Job Summary:
This is an exciting opportunity to join a dynamic, in-house Lifestyle Brands team comprised of industry experts across hospitality, innovation, food and beverage, marketing, design, and more. Reporting to the Senior Vice President of Lifestyle Food and Beverage, this role supports 1 SVP and 2 VPs and plays a critical part in supporting the leadership team with a wide range of administrative functions in a fast-paced, global corporate environment. The ideal candidate is a highly organized, proactive professional who thrives in a matrixed organization, demonstrates exceptional attention to detail, and takes pride in delivering seamless administrative support that enables senior leaders to focus on growing and strengthening Hilton's portfolio of unique Lifestyle brands.
Responsibilities:
- Manage complex calendars across multiple time zones, scheduling meetings, interviews, and events for supported leaders
- Coordinate domestic and international travel arrangements, including itineraries, logistics, and expense reporting
- Plan and support internal meetings and team events, ensuring all logistics run smoothly
- Prepare and reconcile scheduled and ad hoc expense reports accurately and in a timely manner
- Handle inventory of assets and supplies for current team members and assist with onboarding new team members
- Troubleshoot minor IT or office equipment issues and liaise with appropriate support teams
- Provide short-term coverage and long-term administrative support to team Vice Presidents as needed
- Build and maintain partnerships with internal departments to resolve daily administrative challenges
- Collaborate across teams to coordinate schedules and logistics for meetings and events
- Demonstrate company values through all interactions with stakeholders, clients, and internal partners
- Implement and monitor programs as directed by management and see them through to completion
- Perform general office support functions as needed
Skills:
- Strong organizational and time management skills with the ability to manage competing priorities
- Excellent written and verbal communication skills
- Ability to work effectively in a matrixed, global corporate environment
- Demonstrated ability to support multiple senior leaders simultaneously
- Strong attention to detail and accuracy in all work products
- Ability to exercise discretion and maintain confidentiality when handling sensitive information
- Proactive problem-solving skills, including the ability to troubleshoot minor technical and logistical issues
- Strong interpersonal skills with the ability to build collaborative relationships across departments and levels of the organization
- Experience booking complex domestic and international travel arrangements
- Familiarity with expense reporting processes and reconciliation
Qualifications:
- 4+ years of administrative or executive assistance experience required
- Experience supporting multiple senior leaders in a matrixed, corporate, global environment required
- Experience booking domestic and international travel required
- Experience with SAP Concur preferred
This is a rare opportunity to be embedded within a world-class Lifestyle Brands team at one of the most recognized names in global hospitality, working alongside passionate experts who are shaping the future of the industry. Based in New York, this role offers meaningful exposure to high-level leadership and cross-functional collaboration across a diverse and innovative portfolio of brands, making it an ideal next step for an experienced administrative professional looking to make a lasting impact in a prestigious and creative environment.
