About us
We are professional, agile, professional and our goal is to PastryStar is a leading innovator in the bakery and pastry industry, dedicated to providing high-quality ingredients and solutions to culinary professionals. We are looking for a highly organized and proactive HR Manager/Executive Assistant to join our team and support our growing organization.
About Us:
PastryStar is a leading innovator in the bakery and pastry industry, dedicated to providing high-quality ingredients and solutions to culinary professionals. We are looking for a highly organized and proactive HR Manager/Executive Assistant to join our team and support our growing organization.
Job Summary:
We are seeking a detail-oriented, customer-focused, and highly organized Human Resources / Administrative Assistant to support customer service operations, administrative functions, and key human resources responsibilities. This role serves as a primary point of contact for customers, employees, and internal departments while assisting with payroll processing, HRIS administration, recruitment, employee relations, onboarding, reporting, and general office support. The ideal candidate is professional, proactive, confidential, and able to manage multiple priorities in a fast-paced manufacturing environment.
HR Responsibilities:
- Assist with payroll processing, including reviewing timekeeping records, checking employee schedules, running payroll-related reports, and helping ensure timely and accurate payroll preparation.
- Assist with managing the HRIS system, including employee data entry, personnel file maintenance, document updates, and confidential recordkeeping.
- Support employment eligibility verification processes, including experience with E-Verify and maintaining required employment documentation.
- Manage full-cycle recruitment activities, including posting positions, screening candidates, coordinating and conducting interviews, and supporting hiring decisions.
- Facilitate new hire orientation and assist with onboarding processes to ensure employees understand company policies, procedures, systems, and expectations.
- Act as a point of contact for employee inquiries, providing guidance, resolving concerns, supporting conflict resolution, and escalating matters as appropriate.
- Support employee relations and performance management by assisting with documentation, performance reviews, employee surveys, corrective action follow-up, and related administrative processes.
- Help ensure HR policies are applied consistently and advise management on HR best practices, employee relations matters, and compliance-related processes.
- Support training programs, employee engagement initiatives, leadership development activities, and internal communication efforts.
Administrative Responsibilities:
- Process customer orders, confirmations, invoices, credits, and related documentation in Microsoft Dynamics NAV and Microsoft Dynamics 365 Business Central.
- Respond to customer inquiries and provide timely updates on orders, shipping, product availability, pricing, and account information.
- Maintain organized customer, vendor, invoice, and company records.
- Perform administrative and front desk duties, including document preparation, data entry, filing, greeting visitors, and directing calls.
- Coordinate communication across Customer Service, Sales, Accounting, Purchasing, Shipping, Human Resources, and Production.
- Prepare reports, spreadsheets, correspondence, and digital files using Microsoft Office and related systems.
- Manage office supplies, vendor coordination, and related purchase records.
- Monitor shared inboxes and respond promptly to customer and internal requests.
- Follow company policies, procedures, and safety regulations.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
- Proven experience as an HR Manager, Executive Assistant, or in a similar role.
- Strong knowledge of HR best practices and labor laws.
- Excellent organizational and multitasking abilities.
- Exceptional written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- High level of discretion and confidentiality.
- Ability to work independently and as part of a team.
- Strong problem-solving skills and attention to detail.
Preferred Qualifications:
- HR certification (e.g., SHRM-CP, PHR).
- Experience in the bakery and pastry industry.
- Familiarity with HR software and tools.
Benefits
- 401(k)
- Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off
Schedule: Monday–Friday, 8-hour shift
Work Location: In person
Job Type: Full-time
Pay: $50,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Experience:
- Microsoft Excel: 2 years (Preferred)
Ability to Commute:
- Laurel, MD 20723 (Required)
Ability to Relocate:
- Laurel, MD 20723: Relocate before starting work (Required)
Work Location: In person
