AP Specialist
Position Overview:
The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing
of invoices, reconciling vendor statements, and maintaining vendor accounts. This role also
oversees the company’s credit card platform, supports business license renewals, and tracks
company vehicles and vehicle registrations. The position plays a key role in maintaining
financial accuracy, compliance, and efficient administrative operations.
Responsibilities:
● Receive, organize, process, and pay vendor bills efficiently, accurately, and timely,
processing 200-300 invoices weekly
● Code bill activity to the appropriate general ledger accounts, departments, locations, and
accounting periods.
● Manage payment workflow to realize savings with early payment discounts and rebate
programs and avoid increased costs of penalties and interest.
● Manage Company’s corporate credit card platform.
● Understand and determine the correct application of sales tax and use tax.
● Understand vendor payment terms and basic contract language to ensure compliance
and ability to advocate for the Company.
● Maintain and continually improve/develop the daily accounts payable workflow, including
working with other internal departments and our external vendors to ensure the process
flow is accurate and complete.
● Continually work towards better processes for storing and organizing bills electronically.
● Maintain positive working relationships with vendors, ensure proper remittance and
contact information is current and complete, and resolve vendor issues timely and
respectfully.
● Maintain vendor records including current W9s.
● Issue 1099s.
● Assist with tracking of vehicles, fuel cards, and vehicle registrations in several states.
● Assist with organizing and maintaining current business licensing across several states.
● Assist with cost and expense analysis and reporting as requested by management.
● Perform all duties, responsibilities, and assigned tasks with diligence, consistently
seeking opportunities to improve workflow and efficiency.
● Maintain updated process documentation.
Requirements
● Associates degree preferred. Will look at someone without an associates but 5 years
experience
● 1-3 years of accounts payable, accounting, or related finance role
● Proficiency in MS office and MS Excel.
● Willingness to work in the office. This is not a remote position.
● Ability to work within a team and independently.
● Must be driven, self motivated and have the ability to work in a fast paced environment
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
Work Location: In person
