Coordinate and communicate regularly with the Development team to support project timelines and deliverables.
Maintain and update project tracking tools, including Excel spreadsheets, schedules, status logs, and submission trackers.
Assist with preparing, reviewing, and organizing design-related documentation, including plan sets, furniture plans, schedules, and specifications.
Support the VP of Interior Design in preparing presentations, design proposals, and internal design packages.
Update and maintain the Interior Design materials library, vendor catalogs, and samples.
Assist in sourcing products, finishes, and materials, and organize vendor information.
Submit, review, and track purchase orders, invoices, and procurement documentation.
Coordinate end-to-end order fulfillment, including order processing, tracking, delivery logistics, storage management, and installation.
Coordinate plan review workflows, noting design-related modifications and communicating updates to the external Interior Design firm.
Help identify and address design-related issues by gathering information, preparing summaries, and recommending solutions for review.
Communicate with vendors, contractors, and consultants as directed, maintaining organized correspondence records.
Support the Project Manager in the coordination, delivery and installation of FF&E during final project phases.
Visit job sites as needed to document progress, take notes/photos, and support punch list development.
Assist with administrative tasks such as calendar management, file organization, meeting preparation, and document formatting.
Partner with Development Team members to ensure design decisions align with overall project goals, budgets, and deadlines.
