Company Overview
Creations Fine Jewelers has established a reputation for quality and integrity across three generations. Since 1976, we have been a family-owned and operated full-service jewelry store, proudly offering high-end brands such as Roberto Coin, Marco Bicego, Hearts on Fire, OMEGA Watch, and other distinguished brands. Our commitment is to provide our customers with an exceptional shopping experience rooted in professionalism and personalized service.
Overview
We are seeking a dedicated and detail-oriented Bookkeeper/Administrative Assistant to join our team. In this vital role, you will manage financial record-keeping, support daily office operations, and ensure smooth communication within the organization. The ideal candidate will possess strong organizational skills, proficiency with office management tools, and a customer-focused attitude to contribute to the continued success of our family-owned business.
Responsibilities
- Manage full-cycle Accounts Payable: enter payables, record credit card transactions, and perform weekly check runs using ACH/bill pay.
- Managing relationships with external vendors and service people. Monthly reporting to vendors.
- Manage vendor files, including maintaining W-9 information and filing annual 1099's.
- Daily cash and bank reconciliations. Prepare bank deposits and wire transfers.
- Prepare and process bi-weekly payroll and payroll tax payments.
- Prepare payroll quarterly and annual tax returns. Prepare year-end W-2/W-3 tax forms.
- Prepare and file yearly workers comp audit.
- Prepare CDTFA Sales & Use Tax filings
- Perform journal entries, generate financial reports, and maintain accurate accounting records.
- Assist with calendar management, appointment scheduling, and correspondence
- Ensure office supplies are stocked and maintained; oversee general clerical responsibilities
- Collaborate with team members to improve administrative processes and enhance overall efficiency
- Providing logistical support for meetings and events.
- Coordinate human resource paperwork, such as new employee set-ups, health benefit renewals, and update office and board policies and procedures.
- Generate and prepare monthly sales reports for meetings.
- Managing office equipment and supplies.
- Maintain general office organization and functionality.
Inventory
- Enter new inventory using EDGE and conduct yearly physical inventory.
- Maintain overall inventory control and returns to vendors.
Requirements
- Proven experience in office administration or clerical roles within a professional setting
- Proficiency with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), and Google Workspace (Quickbooks Online experience is a plus.)
- Strong computer literacy and organizational skills; ability to manage multiple tasks efficiently
- Knowledge of bookkeeping practices, data entry procedures, filing systems, and calendar management
- Demonstrated ability to handle confidential information discreetly and professionally
If you are an energetic professional eager to contribute your expertise in a dynamic environment, we encourage you to apply today. Join our team at Creations Fine Jewelers and be part of a tradition dedicated to excellence.
Pay: $28.00 - $34.00 per hour
Benefits:
- Employee discount
- Health insurance
Work Location: In person
