HireArt is helping a fast-growing financial software startup hire an Office Coordinator to be its first point of contact for all employees, guests, and candidates.
In this role, you'll primarily sit at the front desk in reception and will complete tasks around the office to maintain a world-class employee experience.
The ideal candidate will need to be able to independently operate and execute projects; they will be the company’s main point of contact for all employees.
As an Office Coordinator, you’ll:
- Provide an outstanding experience for anyone walking through the company’s doors, exhibiting confidence, polish, and professionalism when representing it or the People Team.
- Manage front desk operations/portions of office operations and vendor relationships, with support from the manager.
- Own Envoy guest management system and integrate updates into guest/candidate workflow.
- Coordinate/order special treats for Company Days and other office events.
- Provide coverage for our Santa Clara office on an as needed basis.
- Navigate employee requests, questions, and complaints in a timely and accurate manner with little manager oversight.
- Coordinate with the Onboarding Team for upcoming new hires.
- Prepare desks for new hires and remove personal belongings for any terminations.
- Add/delete/change users and keycards for control access system.
- Partner with the building management team to:
- Communicate new keycards requests to, and update employee information with, property management.
- Submit service and maintenance requests through a service desk portal.
- Communicate building events and activities to employee population
- Gather and hand out approved branded merchandise requests, as necessary.
- Collect all mail/packages and alert employees of parcels available for pick-up.
- Work with our snack & beverage vendor to ensure kitchen pantries are stocked and well maintained.
- Successfully complete opening and closing tasks throughout the office.
- Re-stock restroom and printing station supplies, as necessary.
- Assist with other tasks, as necessary.
- Travel to the Santa Clara office for occasional coverage.
- 3+ years of experience in office coordination, management, administration, or similar
- Exceptional written, verbal, and interpersonal communication
- Proactive, adaptable, and resourceful
- Highly organized and attentive to detail
- Strong project management skills
- Able to collaborate effectively with diverse teams
- Proficiency with Zoom, Slack, and Google Workspace is required
Commitment: This is a full-time, 12-month contract position staffed via HireArt and based onsite in San Francisco, CA.
HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.
