May supervise staff by prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations
Coordinates and maintains supervisor's calendar and schedules; coordinates meetings; may attend meetings to take minutes; may transcribe and disseminate meeting minutes
Confers with management to inform them of key issues and developments and obtain pertinent information
Serves as a liaison with other internal departments, citizens, and/or external agencies in order to exchange information, provide advice, solve problems, and maintain cooperative and efficient relations
Reviews communications sent to Director in assigned area of responsibility and drafts appropriate responses to a variety of inquiries
Prepares, organizes, and coordinates recommendations, amendments, ordinances, resolutions, fee schedules, and/or other supporting data to be presented at public hearings and/or meetings
Prepares, reviews, processes, analyzes, and maintains a variety of information, data, forms, applications, agreements, and/or reports related to departmental operations and/or personnel
Conducts research and assists in preparing a variety of technical, statistical, and narrative reports, correspondence, and/or other written documentation
Coordinates travel arrangements by making reservations, confirming itineraries, and preparing and submitting payment travel vouchers for reimbursement
Performs other duties of a similar nature or level
TYPICAL QUALIFICATIONS:
Minimum Qualification Requirements:
Training and Experience:
Associate's Degree or two year technical certificate and at least one year of administrative or management experience in a government setting; or, a combination of education and experience equivalent to these requirements.
Licenses and Certifications:
Must possess a valid driver's license from state of residence
Notary Public license
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
supervisory principles
basic mathematical concepts
rhetorical, oratorical, and grammatical theory and practices
modern office procedures
modern office equipment
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
public relations and customer service principles
data collection and analysis techniques
using computers and software applications
prioritizing work
providing customer service
compiling data and information
preparing documentation and correspondence
interpreting and applying policies, procedures, and guidelines
writing and editing documents
keyboarding
interpreting and applying applicable laws, rules, and regulations
conducting research
preparing and proofreading written materials
maintaining records, files, and other related documents
compiling and analyzing data and information
interpreting and applying policies, procedures, and guidelines
performing mathematical calculations
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
maintain confidentiality
exercise independent judgement
analyze problems and make appropriate recommendations
handle multiple tasks simultaneously
SUPPLEMENTAL INFORMATION:
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require: reaching, standing, walking, grasping, talking, hearing, seeing, finger and hand dexterity as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits/Compensation Package:
- Medical / Dental / Vision plans
- Employer-sponsored retirement plan or an investment plan
- Deferred Compensation Plan
- Flexible Spending Account(s)
- Employee Assistance Program
- Annual/Sick Leave or Paid Time Off (PTO)
May supervise staff by prioritizing and assigning work, conducting performance evaluations, ensuring staff are trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring, termination, and disciplinary recommendations
Coordinates and maintains supervisor's calendar and schedules; coordinates meetings; may attend meetings to take minutes; may transcribe and disseminate meeting minutes
Confers with management to inform them of key issues and developments and obtain pertinent information
Serves as a liaison with other internal departments, citizens, and/or external agencies in order to exchange information, provide advice, solve problems, and maintain cooperative and efficient relations
Reviews communications sent to Director in assigned area of responsibility and drafts appropriate responses to a variety of inquiries
Prepares, organizes, and coordinates recommendations, amendments, ordinances, resolutions, fee schedules, and/or other supporting data to be presented at public hearings and/or meetings
Prepares, reviews, processes, analyzes, and maintains a variety of information, data, forms, applications, agreements, and/or reports related to departmental operations and/or personnel
Conducts research and assists in preparing a variety of technical, statistical, and narrative reports, correspondence, and/or other written documentation
Coordinates travel arrangements by making reservations, confirming itineraries, and preparing and submitting payment travel vouchers for reimbursement
Performs other duties of a similar nature or level
TYPICAL QUALIFICATIONS:
Minimum Qualification Requirements:
Training and Experience:
Associate's Degree or two year technical certificate and at least one year of administrative or management experience in a government setting; or, a combination of education and experience equivalent to these requirements.
Licenses and Certifications:
Must possess a valid driver's license from state of residence
Notary Public license
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
supervisory principles
basic mathematical concepts
rhetorical, oratorical, and grammatical theory and practices
modern office procedures
modern office equipment
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
public relations and customer service principles
data collection and analysis techniques
using computers and software applications
prioritizing work
providing customer service
compiling data and information
preparing documentation and correspondence
interpreting and applying policies, procedures, and guidelines
writing and editing documents
keyboarding
interpreting and applying applicable laws, rules, and regulations
conducting research
preparing and proofreading written materials
maintaining records, files, and other related documents
compiling and analyzing data and information
interpreting and applying policies, procedures, and guidelines
performing mathematical calculations
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
maintain confidentiality
exercise independent judgement
analyze problems and make appropriate recommendations
handle multiple tasks simultaneously
SUPPLEMENTAL INFORMATION:
County-wide Employee Responsibilities:
All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC's Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.
Emergency Management Responsibilities:
During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties, as assigned.
Physical Requirements:
Positions in this class typically require: reaching, standing, walking, grasping, talking, hearing, seeing, finger and hand dexterity as well as repetitive motions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.
Benefits/Compensation Package:
- Medical / Dental / Vision plans
- Employer-sponsored retirement plan or an investment plan
- Deferred Compensation Plan
- Flexible Spending Account(s)
- Employee Assistance Program
- Annual/Sick Leave or Paid Time Off (PTO)
