Job Summary:
The Administrative Assistant will provide high-level administrative and operational support to the Executive Director of a professional trade association. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, member-focused environment. The ideal candidate is proactive, detail-oriented, and committed to maintaining a high standard of professionalism and confidentiality.
Key Responsibilities:
- Provide direct administrative support to the Executive Director, including managing calendars, scheduling meetings, and handling correspondence.
- Coordinate travel arrangements.
- Prepare agendas, take minutes, and follow up on action items for board and committee meetings as needed.
- Assist in the planning and execution of association events.
- Maintain accurate records, databases, and filing systems.
- Draft, proofread, and edit reports, presentations, and other documents, as needed.
- Help manage association communications, including email updates, newsletters, and website content.
- Provide administrative support for membership renewals and general membership inquiries.
- Perform other duties as assigned to support the Executive Director and the association’s goals.
Qualifications:
- 3+ years of administrative experience, preferably in a nonprofit, association, or professional organization.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with online platforms i.e. Constant Contact and virtual meeting platforms (Zoom/Teams) preferred.
- Strong organizational and time management skills with attention to detail.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Professional demeanor with strong interpersonal skills.
Job Type: Part-time
Pay: $22.00 - $25.00 per hour
Application Question(s):
- This is a 1099 part time position.
Experience:
- Executive administrative support: 3 years (Required)
Ability to Commute:
- Lake Worth, FL 33467 (Required)
Work Location: In person
