Title: Director of College and School Guidance
Department: College and School Counseling
Reports To: Head of School
Classification: Exempt/12 month Full-time
Notre Dame High School, a ministry of the Catholic Diocese of Trenton, is a dynamic, diverse Catholic community dedicated to educating young women and men to realize their full potential through a faith-filled environment, a challenging college-preparatory program, extensive co-curricular activities and a commitment to citizenship and service in the community.
Position Summary: The comprehensive counseling program at Notre Dame is designed to service the needs of all students in academic, personal, social, career and college areas. The Director of College and School Guidance is responsible for the management of the counseling program, the creation of the Master Schedule and the maintenance of student academic records.
Key Responsibilities:
- Establish caseloads for counselors within contract limits; oversee the counseling of students individually and in groups for college and career preparation, academic achievement and social/personal concerns
- Supervise the college application process to assure dependable and efficient dissemination of information and submission of student records to colleges; monitor letters of recommendation, arrange for college visits, Instant Decision Days, financial aid and college information assemblies and NCAA process
- Promote scholarships and nominations for competitive, national, state and local programs;
- Provide organization for standardized testing programs including SAT, ACT and PSAT/NMQST
- Conduct yearly summative reviews for the professional staff and evaluations for the administrative assistants
- Prepare the Guidance budget and monitoring expenditures
- Responsibility for Strategic Plan objectives
- Provide quality assurance that all records of student and counselor interactions are properly maintained
- Audit senior and transfer transcripts to ensure completion of the graduation requirements
- Participate on the Crisis Response Team
- Track and communicate academic failures and student credit recovery selections
- Monitor long term absences including documentation, contacts with parent and notifications for teachers
- Maintain a caseload of students
- Development and implementation of the Master Schedule:
- Utilize, analyze and maintain the electronic data systems to create and implement the master schedule
- Record curriculum updates for the scheduling year on electronic sources and processing forms
- Meet with individual department chairs and counselors to understand new courses and updated prerequisites
- Monitor the course selections and electronic data input for course selection for rising sophomores, juniors and seniors; entering all incoming freshmen requests while assigning the appropriate interdisciplinary sections by semester
- Organize course signups to determine section numbers with the Assistant Principal for Curriculum and Instruction for the Head of School
- Build the master schedule from singletons to multiple sections considering the conflict matrix, Notre Dame filters such as the Interdisciplinary program and personnel limits
- Prepare course sections for department chair assignments of personnel
- Provide departments with class lists for final student placement
- Distribute course waiver requests to department chairs and update student requests based on the department review of the waivers
- Prioritize course change requests based on course availability and maintaining a waiting list for courses that are full
- Publish the online course schedules for students
- Meet and monitor classroom and contract numbers
- Administration of electronic record services for maintenance of grades, transcripts, standardized test scores, online course recovery, college search applications and scheduling processes. This includes:
- Create the appropriate grade plans for courses
- Produce transcripts and report cards
- Produce Honor Roll and Honor Roll of Distinction
- Supervise the nomination for local scholarships for senior award night
- Oversee senior transcripts prepared for uploading to electronic data source for submission to colleges
- Maintain and communicate student co-curricular eligibility data
- Identify access dates for daily and quarterly grades on the administrative system.
- Produce nominations for local scholarships for Senior Award Night.
- Other tasks as assigned by Head of School
Direct Reports:
- Guidance Counselors
- Special Learning Coordinator
- Guidance Office Administrative Assistants
Key Skills/Attributes:
- Extensive knowledge of career preparation, college admissions and school counseling
- Supervisory skills
- Skilled use of technology to manipulate and analyze data
Educational Requirements:
- Masters of Arts/Science in Education
- School Counseling Certification
Other:
A background and fingerprint report will be conducted and submitted to State authorities as required by law for all personnel working within a school environment. Must be willing to undergo Catholic Diocese VIRTUS certification
As an Equal Opportunity Employer, Notre Dame High School affirms and supports equality of opportunity and treatment for all applicants for employment. All qualified applicants will receive consideration for employment without regard to race, sex, age, disability, national origin, religion or other classifications protected by law (i.e. atypical heredity cellular or blood trait status, marital status, etc.). However, the diocese reserves the right to favor qualified employees who are Catholic and to require that all employees comply with Catholic moral teachings.
Pay: $88,000.00 - $100,000.00 per year
Benefits:
- 401(k) matching
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Tuition reimbursement
- Vision insurance
Work Location: In person
