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Administrative Support Specialist, Senior

SUMARIA SYSTEMS LLC -
Hanscom AFB, MA

Job Details

Full-time
$75,000 - $80,000 a year

Qualifications

Equipment service recordkeeping
Meeting minutes
Report preparation
Correspondence management
Office activity coordination
Operations coordination
Executive administrative support
DoD experience
Master's degree
Maintenance activity documentation
Meeting scheduling
Bachelor's degree
Video conferencing software
Event setup
Video conferences (communication methods)
Office management
Senior level
Documentation Handling
Event on-site coordination
File organization
Office phone management
Progress tracking (project management tasks)
Video conferencing systems operation
10 years
Office record organization

Full Job Description

Position Summary

Senior Administrative Support Specialist providing support to the Air Force Life Cycle Management Center/PEO Digital Directorate (AFLCMC/HB). The Air Force Program Execution Office for PEO Digital (AFPEO/HB) has the collective Air Force Materiel Command (AFMC) mission responsibility to manage and execute the modernization, development, testing, production, fielding, and sustainment of the PEO Digital portfolio, which includes over 130 programs for the United States Air Force (USAF) and foreign allies. AFLCMC/PEO Digital Directorate is headquartered at Hanscom Air Force Base, MA with geographically separated operating units CONUS and OCONUS.

This is a full time position located Hanscom Air Force Base, MA.

Responsibilities

Duties include, but not limited to:

Ensures the leadership is kept informed of all issues of interest that relate to the mission of the directorate
Monitors progress toward accomplishment of various taskings and initiatives.
Provides support by supplying the information and background for the preparation of program events
Drafts documents for the approval and signature of leadership
Disseminates program policy and specific initiative guidance for members of the organization
Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings and in support office staff and external participates
Prepare background information and invite required meeting participants ensuring documentation of the meetings are filed IAW organizational policy
Documentation may include but is not limited to attendance logs, minutes and/or action items with corresponding action officers
Maintains scheduling documents and requirements for video and online conferencing set up and execution, which may include but is not limited to the maintenance logs on the equipment, the corresponding instructions on equipment set up, and meeting execution
Prepare correspondence, reports, papers and briefings IAW applicable policies and templates
Maintain appointment calendars and conference room schedules
Answer telephones, forward messages, and provide responses to routine queries
Assist with coordination, consolidation, analysis, distribution and monitoring of action items, suspense's, and responses
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation of and updates to program office file management documents
Prepare agendas, reports and briefings for staff meetings
Assist Government with management of organization’s workflow

Qualifications

Citizenship: Must be a US citizen

Clearance: Secret

Preferred Qualifications:

Education: Bachelor’s or Master’s Degree in a related field and at least 10 years of experience in the respective technical / professional discipline being performed, 5 of which must be in the DoD OR

15 years of directly related experience with proper certifications

Additional Information:

Location: Hanscom AFB

Travel: 10%

Why Join Sumaria Systems

Supporting critical Air Force missions
Over 40 years supporting the Department of Defense
Expertise across:
- Lifecycle Systems Engineering
- SETA / Advisory & Analysis
- C5ISR
- Enterprise IT
Competitive compensation — top salaries for qualified candidates

Additional Information

No agency submissions accepted
Learn more: www.sumaria.com

Equal Opportunity Employer

Sumaria Systems is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, or veteran status.

Position Summary

Responsibilities

Qualifications

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