Job Description
DHR Golf is in search of a detail-driven Operations Assistant to own the equipment, fleet, and shop logistics that keep our crews running. This role oversees equipment across our California and Hawaii fleets. The Operations Assistant is a self-starter who enjoys a dynamic, fast-paced environment. You close the loop on every open item, thrive on tracking systems and deadlines, and are comfortable coordinating with mechanics, outside shops, vendors, and field crews.
About DHR Golf
D.H.R. Construction, Inc. (dba DHR Golf) is a golf course renovation contractor with projects throughout the United States, focused on California and Hawaii. This family-owned company has been in business for 35+ years with a strong and growing customer base that values our commitment to customer service and quality work.
Responsibilities — Vehicle & Equipment Support
- Onboard equipment and vehicles end-to-end: assign asset codes, complete documentation, and ensure each asset is accurately reflected in our equipment-management systems
- Build and maintain equipment maintenance intervals across the CA and HI fleets
- Keep fleet registrations, DMV stickers, and insurance current and documented; proactively track expirations and initiate renewals ahead of deadlines
- Facilitate driver onboarding, training and offboarding
- Monitor GPS/telematics for safety alerts, maintenance flags, and asset utilization; maintain accurate device-to-asset mapping
- Conduct weekly fuel audits and investigate irregularities
- Maintain DOT/FMCSA compliance for applicable vehicles and trailers; track deadlines and coordinate with authorities
- Administer FasTrak accounts: map tags to vehicles, audit periodically, and reconcile discrepancies
- Occasionally drive to pick up parts, supplies, and vehicles
Responsibilities — Shop Support
- Track equipment status, maintenance intervals, and repair needs; solicits inputs to advise when equipment should return to the yard for service versus a field repair
- Coordinate repairs across outside shops, in-house mechanics, project coordinators, and leadership
- Promptly order, track, and confirm receipt of the correct parts and supplies — owning the loop from purchase order to delivery
- Help maintain an orderly shop; sell or dispose of surplus items and coordinate across Field and Shop personnel
- Lead equipment purchase research: secure vendor quotes, gather input from experts, schedule demos where appropriate, and make recommendations to management
Responsibilities — Operations Support
- Facilitate crew training on equipment and trailer operation and safety, including preparing training materials and coordinating sessions
- Complete equipment-related after-action reports (AARs) within one week of learning of an issue
Qualifications
- Fluent in Spanish (required) — you'll coordinate daily with our shop mechanics and field crews, many of whom only speak Spanish
- Strong systems and data management: comfortable owning tracking systems, audits, and compliance calendars, and following through until every item is closed
- High self-discipline in time management, organization, and prioritization; demonstrates accuracy and thoroughness in all work
- Mechanically inclined, or able to quickly learn heavy construction equipment identification and basic maintenance concepts (this is not an equipment operator role)
- Proven ability to coordinate vendors, outside shops, and internal stakeholders and drive items to completion
- Ability to work efficiently both independently and as a member of a team
- Valid California driver's license with a clean driving record
- Tech-savvy with strong typing skills; comfortable with spreadsheets, task-management software, and GPS/telematics dashboards
- Clear written and verbal communication with a strong customer orientation
- Demonstrates a sense of ownership and commitment to the success of the Company
Education and Experience
- 2-year Associate degree in Office Administration or a related field
- May substitute three years of experience and/or training for education, or an equivalent combination of education and experience
Bonus Skills
- Prior construction, fleet, landscape, or heavy-equipment office experience
- Fleet / DMV / DOT / FMCSA compliance experience
- Heavy construction equipment identification (operator experience not required)
- Monday.com, Sage 100 Contractor, or an equipment/asset (CMMS) or telematics platform
- Relevant college or continuing-education coursework
- Familiarity with golf / golf course features
Application
Please send your resume and complete the screener questions. A cover letter stating your interest and relevant experience is optional but recommended.
- Job Type: Full-time
- Benefits: 401(k); 401(k) matching; Health insurance; Paid time off
- Compensation Package: Bonus opportunities; Hourly pay; Overtime pay
- Schedule: 8-hour shift; Monday to Friday
Pay: $23.50 - $28.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
People with a criminal record are encouraged to apply
Language:
Ability to Commute:
- American Canyon, CA 94503 (Required)
Work Location: In person
