Job Summary
We are seeking a dynamic and highly organized Office Manager/Bookkeeper to join our team! This vital role combines administrative leadership with financial management, ensuring the smooth operation of our office environment while maintaining accurate financial records. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills, with the ability to juggle multiple responsibilities efficiently. Your energetic approach will help foster a productive workplace and support our team’s success every day. This paid position offers an exciting opportunity to grow your career in a fast-paced, supportive setting.
Responsibilities
- Oversee daily office operations, including managing multi-line phone systems and front desk duties to ensure seamless communication and customer service
- Maintain organized filing systems, manage calendars, and coordinate appointments using productivity software such as Microsoft Office and Google Workspace
- Handle data entry tasks accurately, including invoicing, billing, and bookkeeping using QuickBooksOnline and Housecall Pro
- Provide exceptional customer support by answering inquiries, directing calls with proper phone etiquette, and assisting clients or visitors professionally
- Manage office supplies inventory, process purchase orders, and ensure the office environment remains efficient and welcoming
- Support bookkeeping activities by reconciling accounts, preparing financial reports, and maintaining precise records of transactions
- Assist with administrative tasks such as proofreading documents, scheduling meetings, and supporting personal assistant duties as needed
Experience
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service
- Demonstrated proficiency with bookkeeping software like QuickBooks and productivity tools including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Experience handling multi-line phone systems and front desk responsibilities in busy office environments
- Strong organizational skills with the ability to prioritize tasks efficiently while maintaining high productivity levels
- Data entry accuracy, and attention to detail are essential for success in this role
Join us to be part of a vibrant team where your organizational talents and technical skills will make a real difference! We value energetic professionals who thrive in fast-paced environments and are eager to contribute to our ongoing success. This paid position is perfect for someone looking to develop their career in office management while supporting a friendly, professional workplace.
Pay: $25.00 - $28.00 per hour
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
