We are a growing Huntington Beach-based company seeking a highly organized, detail-oriented Administrative Assistant (entry -level). This role is ideal for someone who enjoys keeping operations running smoothly, maintaining accurate records, and supporting a fast-paced business environment.
Responsibilities Administrative Support
- Manage daily office operations and administrative functions
- Schedule appointments, meetings, and maintain calendars
- Answer phones, emails, and provide professional client communication
- Prepare reports, spreadsheets, and business documents. Excel exp a must.
- Support management with special projects and operational tasks
- Manage accounts payable and accounts receivable
- Process invoices and track expenses
- Assist with payroll and vendor payments
Inventory & Shipping
- Maintain accurate inventory records and stock levels
- Receive, organize, and track incoming shipments
- Prepare, package, and process outgoing shipments
- Coordinate with shipping carriers and vendors
- Monitor inventory counts and perform periodic audits
- Ensure inventory systems are updated and accurate
- Track order fulfillment and resolve shipping discrepancies
Qualifications
- 1+ years of experience working in fast paced environment.
- Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Proficient in Microsoft Office and Google Workspace
- Ability to multitask and prioritize effectively
- Strong written and verbal communication skills
- Professional, reliable, and self-motivated
What We’re Looking For
The ideal candidate is highly organized, dependable, and proactive. You take ownership of your work, enjoy creating systems and processes, and can comfortably manage administrative, bookkeeping, inventory, and shipping responsibilities with minimal supervision.
Benefits
- Competitive compensation
- Growth opportunities within a growing company
- Supportive and professional work environment
Please submit your resume along with a brief summary of your experience.
Pay: $24.00 - $26.00 per hour
Work Location: In person
