Executive Assistant & Permitting Coordinator
Company: WingatePower
Location: Charleston, SC
Job Type: Full-Time
Pay: Based on experience
About Us
WingatePower is a rapidly growing generator installation company specializing in residential and commercial standby power systems. We pride ourselves on providing exceptional customer service and managing projects from sale to installation with professionalism and attention to detail.
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Permitting Coordinator to support company leadership while managing the permitting and administrative processes that keep our projects moving forward.
Position Summary
This role is ideal for someone who enjoys organization, communication, and project coordination. You will work directly with company leadership, customers, municipalities, utility companies, and installation teams to ensure generator installation projects progress smoothly from contract to completion.
The ideal candidate can manage multiple priorities, communicate professionally, and maintain excellent attention to detail in a fast-paced environment.
Responsibilities
Executive Support
* Manage calendars, scheduling, and administrative tasks for company leadership.
* Coordinate meetings, appointments, and follow-up actions.
* Prepare reports, spreadsheets, and company documents.
* Assist with operational projects and special assignments.
Permitting & Project Coordination
* Submit and track permit applications for generator installations.
* Communicate with local municipalities, building departments, utilities, and HOAs.
* Coordinate inspections and permit approvals.
* Monitor project timelines and proactively address delays.
* Maintain accurate permit and project records.
Customer Communication
* Serve as a point of contact for customers throughout the permitting process.
* Provide project status updates and scheduling information.
* Coordinate communication between customers, vendors, subcontractors, and installation teams.
Software & Administrative Management
* Maintain customer records and sales pipelines in HubSpot.
* Manage project workflows, scheduling, and documentation in Payzerware.
* Upload and organize permits, contracts, and project documents.
* Generate reports and maintain organized digital filing systems.
Qualifications
Required
* 3+ years of administrative, executive assistant, project coordinator, or office management experience.
* Strong organizational and multitasking skills.
* Excellent verbal and written communication abilities.
* Proficiency with Microsoft Office and Google Workspace.
* Ability to work independently and solve problems proactively.
* Strong attention to detail and follow-through.
Preferred
* Experience with permitting, construction administration, electrical contracting, HVAC, roofing, solar, or home services.
* Experience using HubSpot, Payzerware, or similar CRM/project management software.
* Familiarity with municipal permitting processes and project coordination.
What We Offer
* Competitive salary based on experience.
* Paid time off and holidays.
* Opportunities for growth within a fast-growing company.
* Supportive team environment.
* The opportunity to play a key role in the success of every project we complete.
How to Apply
Please submit your resume along with a brief description of your experience with administrative support, project coordination, permitting, or construction-related operations.
Job Types: Full-time, Part-time, Temp-to-hire
Expected hours: 40 per week
Work Location: In person
