Administration Assistant
Location: Healdsburg, CA
Employment Type: Full-time (40 Hours a Week)
Salary: Competitive, based on experience
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to join our team. This role is ideal for someone who enjoys supporting daily business operations and ensuring administrative processes run smoothly.
Key Responsibilities:
- Manage day-to-day office administration activities
- Track licensing renewals and continuing education requirements for three professional engineers licensed throughout the United States.
- Prepare, review, and process invoices accurately and in a timely manner.
- Track payments, maintain billing records, and follow up on outstanding invoices.
- Assist with the preparation, formatting, and submission of client proposals and quotes.
- Coordinate with management to ensure proposals meet client requirements and deadlines.
- Maintain proposal templates and supporting documentation.
- Respond to phone calls, emails, and customer inquiries in a timely manner
- Prepare, format, and distribute documents, reports, and correspondence
- Maintain organized and accurate records, databases, and filing systems
- Support management and team members with administrative tasks
- Monitor inventory, order office supplies and coordinate office services
Requirements:
- Previous administrative or office support experience preferred
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Ability to multitask and work independently
- High level of attention to detail
What We Offer:
- Competitive salary and benefits (401K, Vacation & Holidays)
- Supportive and friendly work environment
- Stable, long-term career opportunity
Compensation package:
- Hourly pay - $25.00 Per Hour - $52,000.00 Per Year
- Overtime pay
- Performance bonus
Schedule:
- 8 hour shift – In office work
- Monday through Friday
- Overtime if needed
· Work Location - In person
Pay: $25.00 per hour
Benefits:
- 401(k)
- Paid time off
- Retirement plan
Work Location: In person
