Duties and Responsibilities:
- Coordinates and maintains files on all trailer inspections, maintenance and legal documents
- Responsible for all confidential files showing compliance with U.S. Department of Transportation rules & regulations
- Collects, enters and audit driver logs (against time cards when appropriate) in a specialized auditing program and takes appropriate action with individual drivers, if needed
- Manages the Electronic Logging Device (ELD) program with Fleet vendors and the ELD Company
- Trains the drivers on the ELD system,
- Manages all exceptions that occur and works with the driver to resolve the issues
- Orders all new vehicles for the company including special orders for KHI transferees
- Keeps track of new vehicle orders and coordinates the sale or pick up of terminated vehicles
- Coordinates all Administrative Services Loan Pool vehicle maintenance and signs out appropriate vehicles for emergency and company use
- Approves or denies maintenance requests company-wide
- Handles all accident and windshield claims and maintains a tracking system
- Manages the Motor Vehicle Record (MVR) process
- Researches, creates and distributes a quarterly driver training email
- Creates and maintains training programs for drivers with violations on their driving record
- Maintains current knowledge of Federal and State laws including updates and changes
- Reviews preventative maintenance and fringe benefit mileage reports and executes follow-up with drivers and leasing company
- Ensures accuracy of all vehicle documentation and coordinates with leasing company or appropriate state when errors occur
- Maintains fleet policies, procedure manual for all duties as well as the Driver Handbook
- Enrolls company drivers in PNP (Pull Notice Program) or state monitored programs and alerts drivers when their driving record changes
- Ensures all commercial drivers are trained on Federal and state laws and reporting procedures before they drive Kawasaki vehicles
- Coordinates the renewal of DOT records as well as various state permits
- Provides training for new field employees on the fleet program
- Prepares and manages budget for fleet program, to include providing budget analysis and fiscal reporting to the assistant controller and Chief Financial officer
- Creates Vehicle Lease reports for finance on a quarterly basis
Education and Experience:
A Bachelor’s degree or equivalent from a four-year college with a minimum of five years related experience and/or training. Previous Department of Transportation (DOT) and fleet or vehicle experience is preferred. CAFS or CAFM Certification is helpful.
Qualifications:
To perform this job successfully, you must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- Must be able to pass a physical and become a qualified driver
- Must have and maintain a good driving record
- Must exhibit excellent oral and written communication skills.
- Must demonstrate the ability to successfully prioritize and organize multiple, competing tasks.
- Must be extremely detail and deadline oriented.
- Must bring energy and enthusiasm to group or team efforts.
Computer Skills:
To perform this job successfully, you should have expert knowledge and experience working with Microsoft's Word, Excel, and PowerPoint software. This position must be able to learn new web-based systems as provided by our vendors.
Physical Demands:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Salary: $75,000 - $80,000
To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families.
What we offer:
- Competitive salary based on experience
- Medical, Dental, Vision and Pet insurance
- 401(k) match
- Life and Disability benefits
- Generous PTO policy
- Up to 12 paid company holidays
- Employee discounts on Kawasaki products
KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
