This posting is for the State of Hawaii, Legislative Reference Bureau.
The position is located on the Island of Oahu.
Salary: $ ($40,000-$46,000)
If you have any questions regarding this non-civil service exempt position, please contact Lisa Santos at [email protected] (Monday - Friday, 7:45 a.m. - 4:30 p.m. (HST).
The State Recruiting Office will refer all inquiries regarding this exempt position to the Legislative Reference Bureau.
DUTIES SUMMARY
ADMINISTRATIVE ASSISTANT
LEGISLATIVE REFERENCE BUREAU
(Revision of Statutes Division)
FULL TIME/PERMANENT
About Us:
The Legislative Reference Bureau (LRB) is a non-partisan legislative service agency that provides research, analysis, drafting, and technical support to Hawaii legislators, legislative committees, and in some cases, other government agencies and members of the public. Information about LRB may be found at https://lrb.hawaii.gov.
Position Description:
The Revision of Statutes Division Administrative Assistant's primary duties will be to assist Revision of Statutes Division staff who annually compile and publish the Hawaii Revised Statutes, Session Laws of Hawaii, and other legislative reference documents.
At certain times during the legislative session (January - May) the Revision of Statutes Division Administrative Assistant will assist the Research Division staff with preparing and dispatching legislative requests for bill drafting and other legislative documents, research memoranda, research reports, and correspondence, as needed and as workload allows.
The division of work will be approximately 70/30 between the Revision of Statutes Division and the Research Division.
This position is "in-person," located at the Hawaii State Capitol. No relocation expenses will be covered.
Reports to:
LRB Director, Assistant Director for Revision of Statutes, First Assistant Director, or Administrative Assistant Manager for Research
Essential Duties:
(1)Assisting Revision of Statutes Division staff with the formatting, compilation, proofreading, and pre-publication of the Session Laws of Hawaii, Hawaii Revised Statutes, and other annual legislative publications;
(2)Assisting Revision of Statutes Division staff with other clerical and secretarial duties, including responding to inquiries from legislators, legislative staff, other government agencies, vendors, and the general public;
(3)During the legislative session (January - May), assisting Research Division staff and the Administrative Assistant Manager for Research with preparing and dispatching legislative requests for bill drafting and other legislative documents, research memoranda, research reports, correspondence, and other documents. During the legislative session (January - May), the Administrative Assistant may be asked to work an unpredictable flexible schedule that may include some evenings and weekends, and some state and federal holidays;
(4)Maintaining confidentiality of work product prepared for members of the legislature;
(5)Working effectively with other staff as part of a team on any assigned project;
(6)Completing time-sensitive projects in a professional and timely manner; and
(7)Performing general office duties, as needed, such as answering telephone calls, lifting and storing office supplies (up to 25 lbs.), and other duties as assigned by the LRB Director, Assistant Director for Revision of Statutes, First Assistant Director, or Administrative Assistant Manager for Research.
LEGAL AUTHORIZATION TO WORK REQUIREMENT: The State of Hawaii requires all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States.
Required Qualifications:
A successful candidate must:
(1)Possess, at minimum, a high school diploma. An associate's degree or higher is highly desirable;
(2)Have at least two years of office experience and proficiency in Microsoft Office Suite. Experience and proficiency in Adobe, Canva, and other commonly used office- and graphic design-related software, proofreading, and general clerical procedures are highly desirable. A successful candidate must be comfortable working with large amounts of physical, printed documents and electronic text documents;
(3)Demonstrate good judgment, discretion, reliability, punctuality, integrity, and the ability to complete assigned tasks in a timely and efficient manner. A successful candidate shall also possess the ability to follow instructions and procedures, pay particular attention to accuracy and detail in work products, possess superlative organizational and multi-tasking abilities, and work as part of a team;
(4)Possess excellent oral and written communication skills, including writing, grammar, and spelling. A candidate for Revision of Statutes Division Administrative Assistant should also be highly proficient in operating office-related electronic equipment and other software, as may be required, and the candidate should be able to type at least 50 words per minute; and
(5)Be available to work flexible and unpredictable hours during the legislative session (January to May), which may include evenings, some weekends, and some state and federal holidays, to support agency needs.
At the discretion of the LRB Director, possible substitutions for one or more years of experience may include the satisfactory completion of training at an accredited business or technical school above the high school level; the successful completion of one academic year of business administration or information technology study at an accredited college or university; or any equivalent combination of related experience, training, and education. Knowledge of the legislative process is preferred but not required.
Compensation and Benefits Include:
- Salary commensurate with experience; range $40,000-$46,000 per year;
- Annual paid vacation and sick leave;
- Thirteen (13) paid holidays each year;
- Hawaii EUTF medical insurance benefits;
- Hawaii Employees' Retirement System retirement benefits; and
- Supportive, mission-driven work environment where your skills directly support the legislative process.
While this position is considered to be full-time permanent, the position is exempt from the civil service and considered "at will" in nature. Therefore, if you are appointed to the position, you may be discharged from your employment at the prerogative of your department head or designee at any time for cause, which includes failure to meet performance or other standards and/or lack of funding for the position.
How to Apply:
Interested applicants should email a letter of inquiry, resume, and a minimum of three (3) professional references to
[email protected].
Direct all inquiries regarding this position to:
Lisa Santos
Legislative Reference Bureau
Email:
[email protected]
Phone: No phone calls please
