Position: PT - Administrative Clerk
Department: Administration
Reports to: Director of Finance
FLSA Status: Non-Exempt
LEGENDS GLOBAL
Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated solution of premium services that keeps our partners front and center through our white-label approach.
Our network of 450 venues worldwide, hosting 20,000 events and entertaining 165 million guests each year, is powered by our depth of expertise and level of execution across every component - feasibility & consulting, owner’s representation, sales, partnerships, hospitality, merchandise, venue management, and content & booking - of world-class live events and venues.
The Legends Global culture is one of respect, ambitious thinking, collaboration, and bold action. We are committed to building an inclusive workplace where everyone can be authentic, make an impact, and grow their career.
Winning is an everyday thing at Legends Global. We have the best team members who understand every win is earned when we come together as one unified team. Sounds like a winning formula for you. Join us!
Summary
The Part-Time Administrative Clerk provides general clerical and administrative support to the Finance Department and other Convention Center departments as assigned. This position assists with data entry, document scanning, electronic and physical filing, record organization, and other routine office duties. The ideal candidate is organized, dependable, detail-oriented, and able to complete assigned tasks independently while maintaining confidentiality.
Essential Duties and Responsibilities
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Perform general clerical and administrative duties as assigned.
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Complete data entry and maintain accurate records.
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Scan, upload, organize, and file documents.
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Assist with Accounts Payable and Accounts Receivable documentation and filing.
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Print and organize payment advices and supporting documentation.
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Scan and organize bank deposit records.
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Upload financial documents to appropriate electronic systems and folders.
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Scan and upload event documentation to VenueOps.
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Assist with maintaining physical and electronic filing systems.
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Prepare new file folders, labels, and archive boxes.
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Assist with fiscal-year file rollover and records organization.
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Locate records and supporting documentation when requested.
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Assist with special projects and other administrative duties as assigned.
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Maintain confidentiality of financial, employee, customer, and organizational information.
Minimum Qualifications
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High school diploma or equivalent.
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Previous clerical, administrative, data entry, bookkeeping support, or general office experience preferred.
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Basic computer skills, including Microsoft Outlook, Word, and Excel.
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Strong organizational skills and attention to detail.
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Ability to follow written and verbal instructions.
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Ability to work independently and complete tasks accurately.
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Ability to maintain confidentiality.
Work Schedule
This is a part-time position with a flexible schedule based on departmental and operational needs.
Physical Requirements
Ability to perform general office duties, including sitting, standing, walking, bending, filing, operating office equipment, and occasionally lifting and moving files, supplies, or record boxes.
Note
The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Legends Global and The Wilmington Convention Center is an Equal Opportunity/Affirmative Action employer, and encourages women, minorities, individuals with disabilities, and protected veterans to apply. We are a VEVRAA Federal Contractor.
