Expertise and Functions
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Perform administrative and office staff management functions, including:
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Scheduling and appointment management using Microsoft Outlook or equivalent tools)
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Answer the telephone and take messages as needed
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Word processing, suspense and task tracking
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Develop and conduct file plans
- Other administrative activities as required
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Work independently with little supervision
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Prepare office related communications
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Take delivery of mail and couriered packages, process shipping request, ship packages/equipment
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Prioritize work and adhere to strict timelines for submission of reports/contract deliverables
- Assist with tracking Contract Data Requirements List (CDRL) deliverables from preparation through approval while keeping stakeholders informed
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Review, submit, and file reports, spreadsheets, agreements for consistency and accuracy in accordance with policies, directives, regulations, and guidance while maintaining configuration control of documents
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Obtain, document, organize, and prioritize quotes from vendors for materials, tooling, equipment and supplies as requested by leadership team
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Create and assist with Purchase Requests
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Manage a corporate credit card supporting leadership team purchasing requests
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Assist with coordinating lodging, hotel, rental car, airfare, and other travel arrangements for teams
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Other duties as assigned
Requirements
Education/Training (both required and desired):
- High School diploma required
Associate’s Degree in managerial field desired
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Experience:
- 2+ years of experience supporting management personnel
- Experience supporting management personnel within the DoD preferred
- Proficiency in Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel required
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Excellent communication skills and interpersonal skills talking to customers, vendors, and stakeholders
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Excellent customer service attitude, customer service experience a plus
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Ability to multi-task and prioritize
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Proficiency in Government policies and procedures regarding correspondence, staff packages, suspense tracking, travel, file plans, and timecards preferred
Security:
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Must be a US citizen
- Ability to obtain a security clearance may be required
Physical Requirements:
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Prolonged periods sitting at a desk and using computer screens
- Frequent wrist, hand, and finger movements using a keyboard, mouse, and handwriting
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Must be able to lift up to 20 pounds at times
Benefits
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Health Care Plan (Medical, Dental & Vision)
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Retirement Plan (401k, IRA)
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Life Insurance (Basic, Voluntary & AD&D)
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Paid Time Off (Vacation, Sick & Public Holidays)
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Short Term & Long Term Disability
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Training & Development
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Wellness Resources
Salary:
The projected salary range for this position is $18 - $22 per hour. This is not a guarantee of compensation, rather actual salary will be based on experience, qualifications, and applicable certifications or degrees held. Offered salary may fall outside of this range.
