ESSENTIAL DUTIES & KEY RESPONSIBILITIES:
Invoice Processing
- Review, code, and process invoices in accordance with company policies.
- Match purchase orders, receipts, and invoices (3-way match).
- Ensure proper approvals and resolve discrepancies with vendors or internal departments.
Payments & Disbursements
- Prepare and process bi-monthly check runs, ACH payments, and wire transfers.
- Ensure payments are made accurately and on time.
- Maintain accurate payment records and documentation.
Vendor Management
- Act as the primary point of contact for vendor inquiries.
- Reconcile vendor statements and resolve billing issues.
- Maintain up-to-date vendor files and W-9 documentation.
Reconciliations & Reporting
- Reconcile AP subledger to the general ledger.
- Monitor aging reports and follow up on outstanding credits or issues.
- Assist with month-end closing tasks, accruals, and financial reporting.
Compliance & Internal Controls
- Ensure adherence to accounting standards and internal controls.
- Support audits by providing documentation and explanations.
- Maintain confidentiality and ensure accuracy of financial information.
SKILLS & COMPETENCIES:
- Strong attention to detail and accuracy.
- Ability to manage multiple deadlines in a fast-paced environment.
- Excellent communication and customer service skills.
- Proficiency in Excel and general accounting software.
- Understanding of basic accounting principles.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.
