Job Overview
The AP Lead will own the day-to-day Accounts Payable function and serve as the primary point of contact for vendor payments, invoice processing, expense management, and AP workflow administration. This role will help strengthen internal controls, improve process efficiency, and provide critical support to the Accounting Manager by taking ownership of transactional AP activities.
Key Responsibilities
Accounts Payable Operations
- Process vendor invoices accurately and timely.
- Manage invoice coding and routing for approval.
- Maintain AP workflows and approval processes.
- Prepare weekly payment proposals.
- Monitor vendor payment terms and due dates.
- Reconcile vendor statements and resolve discrepancies.
- Manage employee expense reports and reimbursements.
- Maintain vendor master data and documentation.
Vendor Management
- Serve as primary contact for vendor inquiries.
- Resolve payment and billing issues.
- Maintain positive vendor relationships.
- Assist with vendor onboarding and compliance documentation.
Month-End Support
- Support month-end close activities related to AP.
- Prepare AP accruals and supporting schedules.
- Review AP aging and investigate outstanding balances.
- Assist with audit requests and documentation.
Process Improvement & Controls
- Ensure adherence to internal controls and approval requirements.
- Identify process improvements and automation opportunities.
- Assist with development and documentation of AP procedures.
- Support system enhancements and future workflow improvements.
Qualifications
- 3-5 years of Accounts Payable experience.
- Experience owning a full-cycle AP process.
- Strong understanding of accounting principles and month-end close.
- ERP experience (NetSuite preferred).
- Strong Excel and analytical skills.
- Experience improving processes and implementing controls.
- Excellent communication and organizational skills.
Preferred Qualifications
- Degree in Accounting, Finance, Business Administration, or a related field preferred.
- Additional coursework, certifications, or specialized training in accounting, finance, or accounts payable processes is a plus.
- Consumer goods, manufacturing, or distribution industry experience.
- Experience in a growing organization.
- Experience with NetSuite or other ERP systems.
- Experience with AP automation tools and workflow systems.
Pay: $27.00 - $32.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
