Job Summary
We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our organization. In this pivotal role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily activities. Your proactive approach and excellent communication skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic and professional environment.
Duties
- Greet visitors, clients, and staff with professionalism and warmth, ensuring a positive experience from the moment they arrive
- Answer multi-line phone systems promptly, directing calls efficiently and courteously using proper phone etiquette
- Manage appointment scheduling, calendar coordination, and meeting room bookings using Microsoft Office tools and Google Workspace
- Handle data entry tasks accurately within spreadsheets, databases, and other productivity software such as QuickBooks for basic bookkeeping purposes
- Maintain organized filing systems—both digital and physical—ensuring easy retrieval of documents and records
- Support office management by overseeing supplies inventory, processing invoices, and assisting with clerical tasks such as proofreading and word processing
- Provide customer support by addressing inquiries via phone or email, offering clear information about services or appointments
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking abilities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and familiarity with productivity software
- Experience with multi-line phone systems and excellent phone communication skills, bookkeeping experience is a plus for handling basic financial tasks
- Demonstrated ability to manage calendars, schedule appointments, and perform data entry with high accuracy
- Strong customer service orientation with experience in front desk or receptionist roles in medical or dental settings preferred
Join us to be part of a vibrant team where your organizational talents and friendly demeanor will make a meaningful difference every day!
Pay: $16.00 - $20.00 per hour
Work Location: In person
