Job Description
Title: Full-Time House Manager & Family Assistant
Location: Woodland Hills, CA 91364
Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules.
Proposed Start Date: ASAP
Compensation: $35–$43/hour based on experience (W2 payroll)
Benefits:
- 5 paid vacation days
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2 paid sick days
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Guaranteed base weekly pay if help not needed
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Mileage reimbursement for errands on the job using personal vehicle
Requirements:
- Can maintain a smoke free environment
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Valid driver's license and reliable transportation
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Able to pass a comprehensive background check
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Willingness to sign an NDA prior to interviewing
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Comfortable around dogs (35 lb doodle) and children
Proposed Schedule:
Monday–Friday, 7:00 AM – 4:00 PM
Flexibility for occasional overtime when household needs arise (e.g., when vendors are onsite, family is preparing for travel, parties, or special projects are underway).
About Our Family
We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quickly—everyone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family''s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency.
We're looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit.
Who You Are
The ideal candidate is someone who is:
- Calm, steady, and comfortable with a quieter household environment
We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken.
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Extremely organized and detail-oriented
You maintain systems, create order, and notice when something is out of place.
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Self-motivated and proactive
You see tasks before they are assigned — a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips — and take initiative to address it.
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Discreet and trustworthy
Given the nature of the family's work, confidentiality and professionalism are essential.
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Comfortable with dogs and young children
Interaction with both will take place and an adequate confidence and comfort level is essential.
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Flexible and adaptable
Particularly when schedules shift, vendors arrive, or the parents' travel schedule changes.
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Kind, respectful, and open-minded
The family values someone who blends in easily and supports their household values.
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Aligned with family communication values
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Neutral language around food and praise (especially when interacting with child)
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Minimal phone use around the child
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No screen time for child
Core Responsibilities
Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:
Household Management & Organization
- Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.).
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Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services.
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Seasonal swaps for clothing, décor, bedding, toys, and books. As well as when child outgrows items.
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Add to household schedules and calendars.
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Assist with holiday décor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit.
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Keep basement organized and tidy.
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Prepare for guest stays, holidays, and family events.
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Coordinate donation drop-offs/pick ups and manage resales.
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Assist with packing/unpacking for travel and seasonal transitions.
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Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.).
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Daily tidying tasks (load dishwasher, wipe surfaces, vacuum high-traffic areas, trash/recycling, compost).
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Maintain indoor/outdoor plants.
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Open/close windows morning and evening.
Inventory Management & Errands
- Track and restock pantry, fridge, toiletries, and household supplies.
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Check produce regularly and discard as needed.
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Create and manage running household supply lists and child clothing lists.
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Coordinate and manage all household orders.
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Run errands: grocery shopping, returns, dry cleaning, gift purchases, flowers, etc.
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Manage mail, packages, and deliveries.
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Bring items to/from storage as needed.
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Assist with unboxing, organizing products, and recycling breakdown.
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Purchase and send gifts, thank-yous, flowers, and cards in a timely manner.
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Washing make up brushes.
Meal Planning & Preparation
- Make morning juice, smoothies, and coffee.
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Plan and prepare healthy meals and snacks for adults and/or child.
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Pack school lunches and prep grab-and-go items.
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Grocery shopping for meals and staples.
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Follow dietary considerations:
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Mom is vegetarian
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Dad avoids dairy and peanuts/almonds
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Light meal prep for evenings when asked
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Clean kitchen after meal prep; maintain tidy workspace.
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Maintain/condition kitchen tools (oiling wooden boards & utensils).
Laundry & Linen Care
- Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
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Steam clothing and prepare outfits as needed
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Keep laundry areas tidy, organized, and stocked with supplies.
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Handle delicates according to care instructions.
Pet Care
- Feed and walk dog.
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Wash dog bowls daily and replenish water throughout the day.
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Schedule and coordinate vet and grooming appointments.
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Keep pet supplies organized and stocked.
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Take dog out potty at least 2x daily
Vehicle Management
- Schedule and oversee car detailing appointments.
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Keep vehicles clean, fueled, and organized.
Vendor & Property Oversight
- Identify, schedule, and supervise service providers.
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Research and coordinate repairs, maintenance, and quotes.
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Oversee outdoor spaces and seasonal maintenance needs- maintain outdoor areas and furniture.
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Greet and manage entry for vendors; offer appropriate hospitality.
Estate-Level Oversight
- Assist with property-specific systems such as wiping down outdoor furniture, helping prepare outdoor areas for entertaining, or opening/closing pool cover.
Family Support & Child Assistance
- Light supervision or backup childcare as needed.
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Prep daily child routines: refill water bottle, prepare car snacks, ensure school items are ready.
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Wash and refill water bottles for entire family to be ready upon departure in the morning
Deep Cleaning & Special Projects
- Tackle occasional deep cleaning (fridge, oven, baseboards, etc.).
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Monthly tasks such as: descale espresso machine, clean humidifiers, washing machine, air purifiers.
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Refresh zones: mudroom, garage, entryway.
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Organize special projects (toy storage, seasonal decorations, gear rotation).
Administrative & Personal Assistant Support
- Support travel planning, scheduling, restaurant searches, and logistics.
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Manage family calendars and reminders, updating calendars appropriately with commitments.
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Assist with coordination of appointments, events, and guest prep.
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Maintain household address book with birthdays, clothing/shoe sizes, and preferences.
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Proactively suggest and coordinate gifts for contacts in anticipation of birthdays, holidays, and special events. Ensure thank-you notes, flowers, and other gestures are prepared and sent in a timely manner.
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Manage thank-you notes, gifts, cards, and holiday gestures.
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Create and update a family Google Doc with important information and relevant family information.
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Ensure devices are charged and ready for parent workdays/travel.
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Research and plan family activities and child activities/sports.
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Anticipate daily needs: snacks, water, charged devices, lights, travel essentials and remain attentive to parents' work schedules.
How to Apply
Please apply with:
- A brief note about why you feel you'd be an excellent fit
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Your updated resume
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At least 3 professional references with appropriate contact information
