Overview
Join our dynamic team as an Administrative Assistant and become the backbone of our office operations! This energetic role offers a fantastic opportunity to support daily administrative functions, ensure smooth office management, and provide exceptional customer service. If you thrive in a fast-paced environment, possess strong organizational skills, and enjoy multitasking, this position is perfect for you. You’ll play a vital role in maintaining efficient workflows while contributing to a positive and productive workplace atmosphere. Flexible hours!
Responsibilities
- Manage front desk duties, greeting visitors and clients with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls, and direct inquiries efficiently
- Maintain organized filing systems, including digital files using Microsoft Office and Adobe tools
- Manage, maintain, route, and coordinate medical records and physician's orders
- Perform data entry, proofread documents, and support clerical tasks with accuracy and attention to detail
- Assist with calendar management, scheduling nursing and client visits, and coordinating meetings for staff
- Support bookkeeping activities using QuickBooks or similar accounting software when needed
- Provide excellent customer support by addressing inquiries promptly and courteously
- Handle office management responsibilities such as ordering supplies, maintaining equipment, and overseeing general administrative functions
Requirements
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Experience with QuickBooks or similar bookkeeping software is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong phone etiquette skills and experience managing multi-line phone systems
- Demonstrated ability to perform data entry accurately while maintaining attention to detail
- Previous experience as a receptionist or personal assistant is advantageous
- Knowledge of medical or dental receptionist duties is a bonus but not required
- Ability to manage time efficiently in a busy environment while maintaining professionalism
This paid position offers an engaging work environment where your organizational talents will shine. We value proactive individuals who are eager to contribute their skills to keep our office running smoothly. If you’re passionate about providing outstanding administrative support and thrive on helping teams succeed, we encourage you to apply!
Job Types: Full-time, Part-time
Pay: $16.00 - $18.00 per hour
Benefits:
- Flexible schedule
- Tuition reimbursement
Work Location: In person
