Real Estate Business & Operations Assistant
An independent real estate agent affiliated with Compass is seeking a highly organized, proactive, and business-minded Real Estate Business & Operations Assistant to support a growing real estate business.
This role is ideal for someone who is an executor at heart: someone who enjoys creating order, keeping projects moving, following through on details, and turning ideas into action.
The right person will work closely with the agent across lead management, client follow-up, events, business operations, organization, and special projects. This is not simply an administrative role. There is an opportunity to become an integral part of the business, take on increasing responsibility, and gain meaningful exposure to the business and relationship side of luxury real estate.
What You’ll Be Helping With
Responsibilities will vary, but may include:
- Managing and organizing leads, contacts, and opportunities within the CRM
- Tracking follow-ups and helping ensure prospective and existing clients stay engaged
- Maintaining task lists, deadlines, calendars, and business priorities
- Helping create and implement systems, processes, and workflows
- Supporting client communication and relationship management
- Assisting with real estate transactions, listings, and day-to-day operations
- Coordinating events from planning through execution, including vendors, guest lists, invitations, timelines, logistics, and follow-up*
- Researching properties, prospects, vendors, and business opportunities
- Coordinating with photographers, videographers, stagers, vendors, and other partners
- Assisting with database organization and targeted outreach
- Managing special projects and helping turn new ideas and opportunities into actionable plans
- Providing administrative and organizational support as needed
- Light marketing and social media assistance when needed
You’re Likely a Great Fit If You Are
- Exceptionally organized and detail-oriented
- Proactive and naturally think several steps ahead
- Someone who follows through without needing constant reminders
- Comfortable taking ownership of projects and seeing them through to completion
- Business-minded and interested in understanding how and why things work, not just completing a task
- Resourceful and comfortable figuring things out independently
- Strong at prioritizing when multiple things are happening at once
- Professional, polished, warm, and confident communicating with clients and vendors
- Comfortable holding someone accountable to deadlines, priorities, and follow-ups
- Excited by growth and interested in taking on greater responsibility over time
- Flexible and comfortable wearing multiple hats in a fast-moving environment
Skills & Experience
- Prior real estate experience strongly preferred
- Strong written and verbal communication skills
- Excellent organizational and project-management abilities
- Experience managing calendars, tasks, follow-ups, CRM systems, and events
- Comfortable working with spreadsheets, databases, and digital tools
- Strong attention to detail and ability to catch things before they become problems
- Experience coordinating events, projects, transactions, or vendors is a plus
- Real estate license is a plus, but not required
Tools & Programs
Experience with any of the following is helpful:
- CRM and real estate platforms
- Google Workspace
- Excel / Google Sheets
- Canva
- AI tools and integrations
- Project-management and organizational tools
- Social media platforms
Work Style & Logistics
- Part-time position with the opportunity to grow
- Minimum commitment of two-three days per week
- Hybrid role with a combination of in-person and remote work
- Regular in-person availability in the Newport Beach / Corona del Mar area is important
- Schedule can offer some flexibility, but consistency and reliability are essential
Why This Role
This is an opportunity for someone who wants to do more than complete a checklist.
You’ll work closely with an active real estate professional and gain hands-on exposure to client relationships, lead generation, listings, events, negotiations, business development, and the systems behind growing a real estate business.
For the right person, there is significant room to grow alongside the business, take ownership of projects, develop new skills, and become a trusted and important part of the operation.
The ideal candidate is ambitious, dependable, organized, excited to learn, and genuinely excited about helping build something.
All licensed real estate activity will be conducted under Compass, with administrative payment handled through a consulting entity.
Job Types: Part-time, Contract, Temporary, Internship
Pay: $17.00 - $22.00 per hour
Benefits:
- Flexible schedule
- Professional development assistance
Work Location: Hybrid remote in Corona del Mar, CA 92625
