QUALIFICATIONS:
-
High school diploma/GED.
-
Minimum of two (2) years of administrative secretarial experience preferred.
-
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) required.
-
Adobe, Google Drive, and eFinance Plus PowerSchool experience preferred.
-
Self-motivated with attention to detail, able to prioritize, organize, multi-task numerous complex administrative activities, and manage time with minimal supervision.
-
Possesses excellent interpersonal, organizational and communication skills, verbal and written.
-
Demonstrates integrity, confidentiality, and professionalism.
-
Ability to work with frequent interruptions; ability to maintain emotional control under stress.
TERMS OF EMPLOYMENT:
244 days
SALARY/PAYGRADE:
$38,788 – CP6
Salary Range (based on experience) as set by the Board of Trustees for the school year
ESSENTIAL FUNCTIONS:
-
Provides administrative support to the Director of Procurement Services
-
Maintain Director's calendar.
-
Maintain confidential files for Director.
-
Coordinates and schedules travel, meetings, and appointments.
-
Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.
-
Prepare emails, letters, memos, and presentation materials.
-
Answers and transfers phone calls, screening incoming phone calls to the department.
-
Performs other general clerical and secretarial duties as requested, which may include p-card reconciliation, absence reconciliation, recordkeeping, maintaining office supplies, and handling packages and correspondence.
-
Responds to external and internal inquiries on procurement department services, eProcurement system, status of bid solicitations, etc.
-
Retrieve and compile purchase orders, bid solicitations, bid documents, and correspondence as requested.
-
Prepares annual board agenda timeline and agenda action cover sheet for board meetings.
-
Assists in Supplier Management including but not limited to vendor registration, activation, researching duplicates, pending, and on draft status on eProcurement system.
-
Assists in retrieving documents and information for Public Information Requests (PIR) or audits as needed.
-
Assists in archiving inactive procurement services department records.
-
Assists in maintaining CFISD Procurement Services Department webpage.
-
Performs other duties as assigned by the Director and Assistant Director of Procurement Services.
-
Regular and reliable attendance is an essential job function.
DEADLINE TO APPLY:
Until filled
Applications will be reviewed
Not all applicants will be interviewed
Hiring Managers may choose to email you regarding this
application. Please monitor your email regularly for any communication.
