Join Our Team as a Strategic Partner to Executive Leadership
Are you a highly organized, proactive professional who thrives in fast-paced environments and enjoys being the right hand to executive leadership? We are seeking a Senior Executive Assistant to provide high-level support to our Chief Financial Officer (CFO) while leading projects, driving operational excellence, and serving as a trusted partner across the organization.
This is more than an administrative role. We are looking for someone who can anticipate needs, manage competing priorities, and confidently support senior leadership while helping move critical initiatives forward.
What You'll Do
Executive & Administrative Support
- Serve as a key liaison between the CFO, executive leadership, internal teams, and external stakeholders
- Manage a highly complex calendar with competing priorities and changing schedules
- Coordinate meetings, travel arrangements, and executive events
- Prepare, edit, and proofread correspondence, reports, presentations, and communications
- Manage confidential information with professionalism and discretion
- Support approvals, documentation workflows, contracts, and administrative processes
- Review budgets, manage administrative spend, and create purchase orders
- Welcome and interact with executive visitors, partners, and stakeholders
Project Management & Strategic Support
- Lead special projects from planning through execution while ensuring deadlines are met
- Coordinate company initiatives, leadership meetings, and large-scale presentations
- Facilitate large virtual meetings and events with multiple stakeholders
- Conduct research, gather data, and develop executive-level reports and presentations
- Coordinate annual budget meetings and cross-functional scheduling efforts
- Support team engagement initiatives, company culture events, and leadership activities
- Track progress and provide project updates to executive leadership
What You Bring
Required Qualifications
- 6+ years of executive administrative support experience supporting C-level leadership
- 6+ years of project management experience with demonstrated ownership of projects and deadlines
- Advanced proficiency with Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook
- Experience managing complex calendars, travel coordination, and executive priorities
- Strong experience using collaboration and virtual communication platforms
- Exceptional organizational skills with strong attention to detail
- Excellent written and verbal communication skills with strong proofreading abilities
- Proven ability to maintain confidentiality and handle sensitive information
- Ability to thrive in a fast-paced environment with shifting priorities
- Strong problem-solving skills with a proactive, solutions-oriented mindset
- Ability to work independently while collaborating across teams
Preferred Qualifications
- Bachelor's degree or higher
- Previous experience supporting leadership within Finance, Accounting, Purchasing, Human Resources, or Information Technology
- Prior experience supporting CFOs or senior financial leaders
- Experience coordinating large-scale projects and executive initiatives
Why Join Us?
- Partner directly with executive leadership and gain exposure across the organization
- Lead meaningful projects that drive business impact
- Work in a collaborative environment that values initiative and innovation
- Grow your leadership capabilities while expanding your executive partnership experience
If you are an organized, polished, and strategic professional who enjoys owning projects and creating structure in fast-moving environments, we encourage you to apply.
Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Job Type: Full-time
Pay: $110,000.00 - $132,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Application Question(s):
Education:
Experience:
- Project management: 5 years (Required)
- Executive administrative support: 6 years (Required)
Ability to Commute:
- San Francisco, CA 94118 (Required)
Work Location: In person
