Samuels Associates is seeking a driven and detail-oriented Property Administrator to join the P12/Lyrik team. This individual will play a central role in the day-to-day operational processes and procedures for one of Boston's most complex and high-profile properties.Given the breadth of stakeholders involved, this role demands exceptional communication, organizational acumen, and a proactive approach to problem-solving. As the front-line ambassador for the property, the Property Administrator will serve as the primary liaison between commercial and retail tenants, contractors, and vendors ensuring seamless operations and a world-class tenant experience.
P12 /Lyrik is one of Boston's most anticipated mixed-use developments, ideally situated at the end cap of Newbury Street in the heart of Back Bay. The property bridges the city's most vibrant retail and commercial corridors and will serve as home to the global and US headquarters of CarGurus and LEGO respectively, a flagship 399-key citizenM hotel, and a dynamic multi-level retail plaza.
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Support the Property Management team with administrative tasks, document management, and maintaining organized filing systems for all property records, invoices, and tenant billings
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Support the property's financial operations by overseeing accounts payable, assisting with accounts receivable, processing vendor setup and invoices, ensuring budget compliance, coordinating monthly tenant work order billings, and providing administrative support in the compilation of monthly financial reporting packages.
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Administer contract management and Certificate of Insurance (COI) compliance, including maintaining vendor agreements, tracking contract renewals and expirations, and ensuring all required insurance documentation remains current and compliant with company standards.
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Act as the primary liaison for tenants, contractors, and vendors — handling inquiries, scheduling work, dispatching personnel, and ensuring all contractors maintain compliant insurance certificates
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Manage the Tenant Experience and Work Order platform; foster strong tenant relationships throughout the fit-out process and maintain the amenity space calendar
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Oversee accounts payable end-to-end, including vendor setup, invoice processing, budget compliance, and monthly tenant work order billing
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Conduct weekly property walkthroughs and distribute daily and weekly reports to the team and third-party vendors
Qualifications & Skills
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Bachelor's degree preferred with Real Estate, Business Administration, or a related field of study a plus
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1–3 years of experience in property management, real estate operations, or a related administrative role preferred
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Exceptional written and verbal communication skills with the ability to relay detailed instructions accurately and efficiently.
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Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
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Proficiency in property management software and Microsoft Office Suite.
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Collaborative, solutions-oriented mindset with a proactive approach to problem-solving.
Work Environment:
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Primarily office-based along with walking the property as needed
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Occasional standing, walking, and light physical activity.
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Ability to lift or carry up to 15 pounds for distributing materials and supplies.
About Samuels:
Samuels & Associates (S&A) is a Boston-based real estate owner, developer, and property manager. The firm currently owns and operates a diverse portfolio exceeding 5 million square feet across residential, office, retail, and hospitality asset classes. With an additional 3 million square feet of development in the pipeline, S&A continues to shape dynamic, mixed-use communities throughout the Greater Boston area and beyond.
The above statements are intended to describe the general nature and level of work being performed by people assigned to do this job. The above is not intended to be an exhaustive list of all responsibilities and duties required.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
S&A provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. S&A believes that diversity and inclusion among our teammates are critical to our success. We seek to recruit, develop, and retain the most talented people from a diverse candidate pool and are committed to building a team that represents a variety of backgrounds, perspectives, and skills.
