Job Summary
We are seeking a motivated, detail-oriented Bookkeeper/Administrative Assistant to join our team. As a small, family-run concrete company, we take pride in delivering quality work while building lasting relationship with our customers. We are looking for someone who shares our commitment to professionalism, teamwork, and exceptional customer service.
This vital role combines essential bookkeeping responsibilities with comprehensive administrative support to ensure smooth daily operations. The ideal candidate will be energetic, highly organized, and possess excellent communication skills, both written and verbal.
In this position you will manage accurate financial records, assist with accounts payable and receivable, handle client and team communications, and support a veriety of day-to-day office operations with enthusiasm and professionalism. This paid position offers an exciting opportunity to grow your bookkeeping and administrative skills while making a meaningful contribution to our close-knit team.
Duties
- Maintain accurate financial records using QuickBooks, including invoicing, expense tracking, and bank reconciliations
- Manage inbound/ outbound calls efficiently and professionally
- Provide front desk support by greeting visitors, answering inquiries, and managing appointment scheduling
- Handle data entry tasks with precision, ensuring all information is current and correctly filed in spreadsheets or databases
- Support office management activities such as filing, organizing documents, and maintaining office supplies
- Assist with client communication via phone, email, or in person to deliver excellent customer service and support
- Proofread documents for accuracy and clarity while ensuring proper formatting and adherence to company standards
Qualifications
- Proven experience with bookkeeping software such as QuickBooks is key!
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent organizational skills with the ability to multitask effectively in a busy office environment
- Previous office or administrative experience, including clerical tasks like filing and data entry
- Exceptional customer service skills with professional phone etiquette and effective communication abilities
- Bilingual capabilities are a plus to assist diverse client needs
- Ability to manage calendars, schedule appointments, and coordinate meetings efficiently
- Technical proficiency in productivity software along with strong typing skills for quick data entry
- Attention to detail for proofreading documents and maintaining accurate records
Join us in a role where your organizational talents and technical skills will shine! We’re dedicated to fostering a positive work environment that values your contributions while supporting your professional growth.
Pay: From $18.00 per hour
Benefits:
- Flexible schedule
- Paid time off
Work Location: In person
