Executive Assistant to the CEO
Cuba Memorial Hospital
Position Summary
The Executive Assistant provides administrative support to the Chief Executive Officer of the hospital, serving as a trusted partner in managing the CEO's schedule, communications, and priorities. This role requires exceptional discretion, organizational skill, and the ability to operate effectively in a fast-paced healthcare environment where confidentiality and accuracy are essential.
Key Responsibilities
- Manage a complex and frequently changing calendar, including board meetings, medical staff meetings, community events, and external appointments.
- Prepare agendas, briefing materials, and background documents in advance of meetings; ensure the CEO is fully prepared for each engagement.
- Coordinate logistics for the Board of Directors and its committees, including meeting scheduling, materials distribution, and minute-taking or oversight of minutes.
- Serve as a liaison between the CEO and department directors, medical staff leadership, and external partners such as regulators, vendors, and community stakeholders.
- Draft, proofread, and manage correspondence, reports, and presentations on behalf of the CEO.
- Handle sensitive and confidential information — including patient-related, personnel, and strategic business matters — with the utmost discretion.
- Triage incoming calls, emails, and requests, determining what requires the CEO's direct attention versus delegation.
- Coordinate travel arrangements and manage expense reporting.
- Track action items and follow-ups from meetings to ensure timely completion.
- Assist with special projects, community outreach initiatives, and regulatory/accreditation preparation as needed.
Qualifications
- Associate's or Bachelor's degree preferred; equivalent professional experience will be considered.
- A minimum of 3–5 years of experience as an executive assistant, ideally supporting a senior executive; healthcare or hospital experience strongly preferred.
- Excellent written and verbal communication skills.
- Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Demonstrated ability to handle confidential information with sound judgment and professionalism.
- Highly organized, detail-oriented, and able to manage multiple priorities under tight deadlines.
- Comfortable interacting with physicians, board members, government officials, and community leaders.
- Familiarity with healthcare regulatory bodies (e.g., CMS, Joint Commission) is a plus.
Core Attributes
- Discretion and unwavering confidentiality
- Proactive problem-solving and sound independent judgment
- Composure under pressure in a fast-moving clinical environment
- Strong interpersonal skills across all levels of the organization
Reporting Relationship
This position reports directly to the Chief Executive Officer.
Pay: $25.00 - $30.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
