Leasing & Sales Coordinator
Location: 4975 Old Highway 37 Mulberry FL (Remote or Hybrid, depending on business needs)
Hours: Monday-Friday, 8:00 AM to 4:00 PM (subject to change)
Employment Type: Full-Time
About the Role
We are seeking a highly organized and detail-oriented Leasing & Sales Coordinator to support our leasing and sales operations for semi-trailers. This individual will serve as a critical administrative resource, helping manage lease agreements, customer communications, inventory tracking, sales support activities, and compliance documentation.
The ideal candidate is proactive, customer-focused, and comfortable managing multiple priorities in a fast-paced environment. Industry experience is preferred but not required, as we will provide training on our processes and products.
Key Responsibilities Leasing Operation
- Manage lease agreements, including preparation, documentation, and compliance tracking.
- Maintain accurate records of lease contracts, trailer availability, and lease terms.
- Assist with processing lease applications and supporting lease transactions.
- Ensure lease files and supporting documentation are complete and properly maintained.
Customer Service & Communication
- Serve as a primary point of contact for leasing and sales inquiries.
- Respond to customer questions regarding products, leases, pricing, and availability.
- Coordinate trailer deliveries, pickups, and maintenance scheduling.
- Maintain positive customer relationships and assist in resolving issues or concerns.
- Bilingual preferred but not a required (Spanish and English)
Fleet & Maintenance Coordination
- Track trailer inventory, availability, location, and condition.
- Coordinate repairs, maintenance, inspections, and service schedules.
- Ensure leased trailers are maintained according to company standards and lease requirements.
Sales Support
- Assist the sales team with lead management and customer follow-up.
- Prepare customer quotations and pricing proposals.
- Process customer orders and coordinate with internal teams to ensure timely fulfillment.
- Support sales reporting and customer account management activities.
Financial Administration
- Generate invoices and monitor customer payments.
- Follow up on outstanding balances as necessary.
- Assist with account reconciliation and maintain accurate financial records.
- Coordinate with accounting regarding inventory reporting and audit requirements.
Compliance & Documentation
- Maintain insurance, tax, registration, title, and regulatory records.
- Assist with title and registration processing through various state agencies.
- Ensure documentation complies with company policies and applicable regulations.
- Maintain organized records for audit and compliance purposes.
Reporting
- Generate regular reports on leasing activity, sales activity, inventory, maintenance, and customer trends.
- Maintain accurate records and provide management with operational updates as needed.
Qualifications Required
- Strong organizational and multitasking skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
- Strong attention to detail and accuracy.
- Ability to work independently and manage priorities effectively.
- Customer service experience.
Preferred
- Experience in leasing, fleet management, transportation, logistics, equipment rental, or trailer operations.
- Experience with contract administration or sales support.
- Familiarity with invoicing and accounts receivable processes.
- Experience working with CRM or ERP systems.
What We're Looking For
- Dependable and professional
- Strong problem-solving abilities
- Customer-focused mindset
- Comfortable learning new systems and processes
- Ability to handle confidential information with discretion
Pay: $25.25 - $30.41 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Application Question(s):
- 1. How many years of administrative or operations experience do you have?
2. Have you worked in transportation, logistics, fleet management, equipment rental, or trailer leasing?
3. Describe your experience with invoicing and payment collection.
4. What Microsoft Office applications do you use regularly?
5. Have you worked with contracts, leases, or title and registration documentation?
Ability to Commute:
- Mulberry, FL 33860 (Required)
Work Location: Hybrid remote in Mulberry, FL 33860
