Be The Difference Begins with Great People.
Are you looking for a new opportunity where you can make the difference in the lives of students and faculty? We’re always looking for highly talented individuals to join our team – people who think big, care deeply, and believe in being the difference in their work and community.
We prioritize student success, access to education, and service in our work to educate well-rounded servant leaders who transform their fields, our society and the world. Our Catholic, Jesuit approach emphasizes student engagement with the world around them and formation of the heart and mind.
We believe in our mission: The search for truth, the discovery and sharing of knowledge, the fostering of personal and professional excellence, the promotion of a life of faith, and the development of leadership expressed in service to others. These core values guide our relationships with our students, each other, and our community.
Marquette University offers a rich and competitive Total Rewards package including medical, dental, vision, 403(b) with up to 8% university match, generous time off package, and tuition benefits for employees, spouses, and dependents with no payback requirement! For more information, please view our Total Rewards guide.
This is your next opportunity to join an organization that invests in their employees’ career journey by diversifying their skills, deepening their expert knowledge, encouraging a healthy work-life balance, focusing on personal wellbeing, providing leadership training, and sustaining a culture of respect and inclusion.
The Assistant to the Dean manages the day-to-day operations of the Dean’s Office and serves as liaison to 15 department chairs and assistants and 3 ROTC units in the college, as well as to numerous other university offices. This position coordinates scheduling, communications, and preparation for meetings for the Dean. Scope also includes the management of the annual Promotion & Tenure process, the sabbatical program, and special events planning for the college. The Assistant to the Dean also assists with answering the phone, responding to emails and greeting visitors.
Duties and Responsibilities
Administrative Support: ·
- Provide administrative support to the Dean’s office and act as liaison to departments, Chairs and administrative assistants. Read, analyze, investigate, collaborate, delegate and/or respond as appropriate to all incoming correspondence on behalf of the Dean, the Dean’s office, and/or the college.
- Track the Dean’s calendar, set up meetings, help with preparation of materials, and assist with logistics related to meetings. Collaborate with Dean, Associate Deans and budget director to prepare agendas and other meeting materials.
- Manage the Promotion and Tenure process for all faculty in the college to ensure faculty dossiers are complete and accurate. Maintain faculty spreadsheet and track all communications involved in determining timebound year. Prepare all communications to department Chairs, faculty members, area committee members, and Provost Office with regard to this process.
- SharePoint administrator for the college: maintain college site and review to ensure dossiers are in order, upload materials and provide assistance to departments as needed, approve, grant, and remove security access for department Chairs, assistants and area committee representatives. Review dossiers for accuracy and completeness and assist Dean in preparing Dean’s letters.
- Answer calls and questions from other MU internal offices, parents, students and external stakeholders. Organize, oversee, and maintain all college (departmental, Advancement, alumni, etc.) and faculty (personnel, promotion and tenure, awards, etc.) files, both paper and electronic.
- Track and support department Chair elections, (re)appointments and evaluation. Coordinate the thank-you card process for the dean to acknowledge donor gifts and track donor correspondence.
- Create and distribute Dean’s list letters to students.
Faculty Support: ·
- Establish timelines and coordinate process for Way Klingler Awards (Early Career and Sabbatical Fellowship) as well as teaching awards and any other faculty-related awards or programs. Prepare communications to department Chairs, faculty members and Provost Office; track application materials and draft the Dean’s recommendation letter. Encourage faculty to apply for each award as appropriate. Coordinate nomination and election process for A&S University Academic Senate representatives and members for UAS and other committees. Coordinate annual Celebration of Research event for college.
Student & Admissions Support: ·
- Coordinate with Student Success Coordinator and College Admissions liaison to manage setup and takedown of tables and panels for Admitted Student Days when these are held in Sensenbrenner. Assist the Director of Records with commencement coordination and work at commencement Coordinate college and department awards for commencement. Respond to graduating student questions of the Dean’s office. Support Student Success coordinator as needed.
Facilities: ·
- Serve as the main point of contact for all building-related questions and issues, including several shared spaces.
- Manage bookings and schedule for Eisenberg Room.
- Responsible for the supervision of student employees which includes but is not limited to hiring, training, disciplinary actions, ending the student’s assignment, etc.
Required Knowledge, Skills and Abilities
- Bachelor’s degree
- A minimum of 4 years of related administrative experience.
- Exhibits a high level of professionalism and ability to succeed in a fast-paced work environment.
- Shows attention to detail and good organizational skills.
- Computer proficiency, including knowledge of Microsoft Office products.
- Demonstrated attention to detail, professional attitude, and ability to maintain confidentiality.
- Knowledge of budget processes and systems.
- Self-starter, ability to work independently and take initiative as needed.
- Ability to work under pressure and meet required deadlines.
- Strong orientation to provide high-quality customer experience.
- Ability to collaborate effectively.
- Strong grammar and writing skills; tact, diplomacy and verbal skills suitable for a college environment required.
Preferred Knowledge, Skills and Abilities
- 6-7 years related experience
- Supervisory experience
- Previous experience in higher education administrative operations desired.
Department College of Arts & Science Posting Date 07/21/2026 Closing Date Special Instructions to Applicants EOE Statement
It is the policy of Marquette University to provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Required Documents
- Cover Letter/Letter of Application
Optional Documents 