Reports to Chief of Arts, Events, and Entertainment
A highly organized and motivated Administrative Assistant position, this multi-faceted role supports the Chief of Arts, Events, and Entertainment and plays a critical part in promoting and marketing our events and entertainment venues: The STAR Centre and the Havre de Grace Opera House. The ideal candidate is a proactive problem-solver with a strong ability to manage diverse responsibilities, from administrative support to marketing & development and on-site event assistance.
Key Responsibilities
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Administrative & Development:
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Provide comprehensive administrative support to the Chief of Arts, Events, and Entertainment.
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Help cultivate and maintain corporate and community sponsorships.
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Research and assist in the application for relevant grants to support programming.
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Process and organize event vendor logistics.
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Collaborate with and support staff across all areas of STAR Summer Camps as needed.
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Manage and update event ticketing on platform (Etix).
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Generate quarterly demographic reports from Etix.
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Update ticket counts for concert promoters.
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Maintain up-to-date marketing materials and the appearance of both venues’ lobbies and public areas.
Maintain oversight of the auxiliary gym as it applies to pickleball, i.e. cleanliness, general maintenance, closures, signage, and daily lock-up.
- Marketing & Development:
- On-Site Event Assistance:
QUALIFICATIONS
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Proven Skills:
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Experience with a variety of software, including database management, Microsoft Office Suite (Word, Excel, Access), and marketing tools such as Canva Pro, Constant Contact, Eventbrite, and Meta Business.
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Exceptional organizational skills and the ability to manage multiple tasks and deadlines simultaneously.
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Excellent verbal and written communication skills with a strong knack for problem-solving and a proactive attitude.
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Strong time-management skills with the ability to work independently and as part of a team.
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Working knowledge and skills in videography and photography composition.
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Experience with graphic design and photography/videography content creation tools such as Adobe Lightroom, Adobe Photoshop, CapCut Pro, and Final Cut Pro a plus.
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Operating and maintaining a range of professional equipment including cinema cameras, DSLR and mirrorless cameras, gimbals, and audio tools.
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Personal Attributes:
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Ability to thrive in a high-pressure, fast-paced environment.
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Excellent communication skills with the ability to work cooperatively with the public, management, and performers.
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A proactive and flexible mindset, with the willingness to adapt to changing priorities.
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Possession of the necessary gear for content creation, photography, videography, and audio/lighting are a plus.
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Work Schedule:
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Ability to work a flexible schedule, including evenings and weekends as required for events.
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Ability to work cooperatively with diverse groups, including management, staff, talent, press, outside organizations, vendors, and the public.
Havre de Grace is a city in Harford County, Maryland, situated at the mouth of the Susquehanna River and the head of the Chesapeake Bay. Havre de Grace's location makes it popular for recreation and tourism, and the City was honored as one of America's 20 best small towns to visit in 2014 by Smithsonian magazine.
The City of Havre de Grace, Maryland, is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online application!
The City of Havre de Grace, Maryland, is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
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457 deferred compensation plan
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Company-paid Short and long-term disability insurance
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Company-paid Basic Life and AD&D Insurance
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Dental Insurance
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Health Insurance
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Paid Holidays
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Personal time
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Sick Time
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Vacation time
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Vision Insurance
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Voluntary life, AD&D, critical illness, and hospital indemnity insurance
