This position assists our media Buyers and leads in placing and maintaining media buys, preparing and confirming bookings, making revisions, maintaining/updating logs, and screening/tracking programming content and data entry. Forms of media are television, streaming video (CTV/OTT), streaming audio, OOH/DOOH, etc., with a heavy focus on streaming video and television.
This is an entry-level position working in the Media Investment department. The ideal candidate is driven and focused, loves working with numbers and details, organized, and communicates effectively with vendors and colleagues.
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Contact stations/publishers/vendors to obtain buy confirmations.
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Input buys and solve discrepancies.
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Create reports and format in Excel/internal systems.
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Pull, read, and analyze reports.
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Contact stations/publishers/vendors weekly regarding various issues (e.g., restrictive programming).
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Manage confirmations and cancellations.
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Write credit memos to stations/publishers/vendors and confirm receipt.
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Manage pre- and post-log deadlines.
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Connect with stations/publishers/vendors to resolve discrepancies.
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Understand traffic and ad ops procedures and deadlines.
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Regularly communicate with buyers and leads on clearances, order confirmations, and rotations.
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Assist in a variety of miscellaneous department tasks.
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Ensure accuracy in data entry, contracts, and spreadsheets.
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Troubleshoot and problem-solve, as appropriate.
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Demonstrate excellent attention to detail and follow-through skills.
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Possess proficiency in oral and written communication across multiple platforms, including in-person, email, and phone.
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Meet media deadlines.
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Able to communicate and present work with confidence and clarity.
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0–2+ years’ prior experience in an administrative assistant or coordinator capacity.
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Detail-oriented and organized.
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Able to multitask and manage shifts in priorities.
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Professional business writing skills.
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Able to effectively investigate and solve problems.
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Proactive, independent thinker.
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Possess effective oral and written communication skills.
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Able to manage expectations and adapt to a variety of personalities.
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Exhibits sound judgment under pressure.
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Beginning to intermediate proficiency at MS Office programs, including Outlook, Word, Excel, and PowerPoint.
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