Job Description:
Seeking a dependable, detail-oriented Legal Assistant / Mail Clerk to join our fast-paced Texas litigation practice. This position plays a vital role in ensuring the timely processing of legal correspondence and court filings while providing administrative support to attorneys and paralegals.
The ideal candidate is highly organized, dependable, and capable of managing multiple time-sensitive responsibilities with accuracy and efficiency. Success in this role requires exceptional attention to detail, strong organizational skills, and the ability to consistently meet daily deadlines. Because many court filings and legal notices are time-sensitive, accuracy and reliability are essential.
This is an entry-level, full-time, in-office position and an excellent opportunity for someone looking to begin a career in the legal field. Successful employees gain valuable experience working alongside attorneys and experienced litigation paralegals while learning legal procedures, court operations, and law office management. Prior legal experience is not required—we are happy to train the right candidate who is organized, dependable, and eager to learn.
Our firm represents institutional clients in specialized areas of Texas tax and foreclosure litigation. Because we do not market to the general public or accept consumer-facing matters, we maintain a limited public presence.
Key Benefits:
- 40-hour work week to preserve work/life balance
- Overtime (1.5 times hourly wage) for any work over 40 hours
- Company-paid premium health insurance through Curative. No deductions, no copays, no deductible. Zero cost for employees
- Dental and vision insurance
- Company-paid life insurance
- 401(k) with 4% matching contributions
- 14 paid holidays
- 10 days of PTO
- Generous end-of-year bonuses
- 24-hour gym access
- Professional office environment with opportunities for long-term growth
Responsibilities:
- Meet all daily mailing deadlines to ensure the timely processing of legal correspondence
- Process and document all outgoing mail, including printing, labeling, postage, tracking, scanning, billing, and delivery to the post office
- Process and document all incoming and returned mail by scanning, organizing, and distributing materials to the appropriate team members
- Monitor shared firm email inboxes and route incoming communications to the appropriate team members
- Maintain accurate mailing records and update internal databases as needed
- Assist attorneys and paralegals with the preparation, organization, and processing of legal documents
- Scan, organize, and maintain electronic document files
- Maintain a clean, organized, and efficient office environment
- Perform miscellaneous administrative and operational support tasks as assigned
Requirements:
- Strong organizational skills with exceptional attention to detail
- Ability to consistently meet deadlines and manage multiple priorities
- Ability to follow detailed procedures and maintain accurate records
- Excellent written and verbal communication skills
- Excellent typing, written communication, and documentation skills
- Strong computer skills, including Microsoft Word, Outlook, and Excel
- Self-motivated with the ability to work independently and as part of a team
- Professional demeanor and commitment to confidentiality
- Ability to lift and transport boxes of mail and office supplies as needed
- Reliable transportation for regular trips to the post office
Preferred Qualifications:
- College degree, current college enrollment, or relevant work experience preferred
- Experience working in a law firm or other professional office environment
- Familiarity with legal document processing or document management systems
- Prior experience handling certified mail, USPS tracking, or high-volume mail operations is a plus
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
