We are currently seeking prospective candidates for an Administrative Assistant to join our fast-paced and innovative team in New York. The candidates will support the team with administrative tasks, research, scheduling, documentation, and project coordination.
Essential duties and responsibilities include the following. Other duties may be assigned.
- Support the team with day-to-day tasks across commercial real estate projects.
- Prepare, organize, and maintain project files, schedules, permits, and other documentation.
- Assist with basic research on properties, zoning requirements, market conditions, and local regulations.
- Help track deadlines, approvals, and consultant information.
- Support the preparation of budgets, cost trackers, and timeline updates.
- Schedule meetings, take notes, and follow up on action items.
- Help prepare presentations and project status updates.
- Assist with communications and follow-up with internal teams and external parties.
- Monitor project status and notify delays or missing information to the management team.
- Provide general administrative support, including calendar coordination, correspondence, data entry, and invoice tracking.
Qualification and Experience
- Bachelor’s degree in business, real estate, construction, or a related field
- Exceptional communication skills
- Ability to manage multiple tasks, stay detail-oriented, and meet deadlines
- Proficiency in MS Office
- Available to travel as required for business purposes.
- Bilingual in English and Chinese Mandarin preferred.
Salary:
- Gross hourly rate: $21.00 per hour to $25.00 per hour
Benefits
- Health insurance
- Dental insurance
- Life insurance
- Paid sick leave
- Paid vacation
- 401K matching plan
- Flexible Spending Account
* This is not remote job. *
Job Type: Full-time
Pay: $21.00 - $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
Work Location: In person
