We are seeking a highly organized and proactive Assistant Office Manager to support the daily operations of our office. The ideal candidate will assist the Office Manager in managing administrative tasks, coordinating office activities, and ensuring smooth workflow within the organization.
Key Responsibilities:
- Assist in overseeing daily office operations and procedures
- Coordinate schedules, meetings, and appointments for the management team
- Handle correspondence, emails, and phone calls professionally
- Manage office supplies and inventory, liaising with vendors as needed
- Support HR functions such as onboarding, record keeping, and employee communications
- Assist in preparing reports, presentations, and documentation
- Maintain a clean, safe, and welcoming office environment
- PQualifications:
- Proven experience in office administration or assistant office management
- Strong organizational and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency with office software, including:
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Google Workspace (Docs, Sheets, Slides, Gmail, Calendar)
- Accounting software (QuickBooks) — preferred
- Communication platforms (Microsoft Teams, Zoom)
- Document management systems (Dropbox)
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- High school diploma or equivalent; further education or certification is a plus
- Ability to handle confidential information with discretionrovide support to other departments as necessary
Job Type: Part-time
People with a criminal record are encouraged to apply
Work Location: In person
