Associate Program Specialist #1060992
Job Description:
· The Associate Program Specialist enhances the effectiveness of the program management function by performing standard and ad hoc administrative tasks essential for program success.
· This role supports program management and customer activities through the coordination of prototype builds, SAP and Winshuttle data entry, and new program/part registration tasks.
· They track material required dates, maintain detailed shipping schedules, and ensure timely delivery by monitoring customer purchase orders.
· Additionally, they work collaboratively with project teams to resolve issues, recommend solutions, and contribute to process and procedure improvements.
Accountabilities:
· Responsible for supporting administrative, clerical, and basic analytical tasks related to program administration.
· Proactively supports activities related to prototype and preproduction builds required to enable successful on-time delivery. These activities typically require using Email, MS Excel, and SAP.
· On request, register Program Names, Development Codes, and Planning Numbers to support business planning and program administration using Excel and GMM/GiTA Salesforce.
· On Program Manager request, supports new model/part registration and model revisions, using Excel, Salesforce, Winshuttle, Agile (Oracle), and SAP.
· Tracks Customer Material Required Date (MRDs), maintains detailed ship schedules for internal and external customers and tracks customer purchase orders to ensure complete and on-time part delivery.
· Supports invoicing and material disposition as directed by the Lead Program Specialist or Program Manager.
· This task typically requires using Customer Portals, Shipment Scheduling Tools, Excel, Email, SAP, and DMS (Development Management System).
· Support the administration of the Global Project Management Process (GPMP) and Program Launch System (PLS) by registering GPMP Programs and Projects in the GPMP-PLS Application.
· Support corporate performance measurement by creating and maintaining Baseline, Plan, and Actual (BPA) timing data in the GPMP-PLS Application as directed by Program Managers and the Program Management Office Leadership.
· Works with project team members to identify open issues and drive resolution within or adjacent to assigned activities.
· Performs other related duties as assigned.
· Scope and Competency Requirements
PROBLEM-SOLVING/KNOW-HOW: (complexity of problems and education/experience & other knowledge required)
· A two or four-year college degree in business, administration, management, operations, engineering, technology, or a quality-related field, or three (3) years of previous experience in program/project or office administration is preferred.
· High school diploma or GED required.
· Some demonstrated leadership ability is required.
· Demonstrated proficiency with Microsoft Tools, including Teams, SharePoint, Word, Excel, and PowerPoint, is required.
· Experience with, or aptitude for, Microsoft Project, Visio, and PowerApps preferred.
· Aptitude for SAP required.
· Prior experience with SAP or other End-to-End ERP/MRP tools is preferred.
· A general understanding of overall automotive product development and working knowledge of Automotive Exchange/Covisint is preferred.
ATTRIBUTES/SKILLS:
· Must be able to read, interpret, and follow work procedures, instructions, and other related materials and follow verbal instructions.
· Must be able to follow standard practices and procedures in analyzing situations or data from which answers can be readily obtained.
· Must be able to build productive internal/external working relationships.
· Must be able to work well in group problem-solving situations.
· Must have the ability to learn computer applications as necessary for the position.
· Must successfully complete any training or certification courses required to support or strengthen the position.
· Proven ability to work independently with minimal supervision.
· Demonstrated ability to participate in cross-functional teams to facilitate project completion through effective communication and relationship building.
· Must have the ability to analyze and interpret standard data.
· Must have the ability to develop solutions for moderately complex problems.
COMMUNICATIONS:
· Must possess excellent verbal and written communication skills.
· Must communicate appropriate information in a timely, accurate, and clear manner as needed.
· Must have the ability to effectively and appropriately interface and communicate with a variety of individuals or groups frequently.
· Must be able to speak clearly and persuasively in positive or negative situations; listen and get clarification; respond well to questions; actively participate in meetings.
· Must be able to write clearly and informatively; edit work for spelling and grammar; present numerical data effectively; read and interpret written information.
Quality Procedures:
· Review procedures, materials, or processes to assure compliance to all specifications and standards.
· Comply with and enforce all procedures and work instructions.
· Respond to quality and work issues and take corrective action as appropriate.
· Has the organizational authority to identify and segregate, as necessary, suspect or non-conforming material (for example components, saleable product, specifications, controlled documents, etc.) and to notify the appropriate authority (manager, etc.) for instructions.
Pay: $28.00 - $32.00 per hour
Benefits:
- 401(k) 3% Match
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Work Location: Hybrid remote in Peachtree City, GA 30269
