Executive Support
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Manage complex scheduling, including internal and external meetings with government officials, school leaders, and funders
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Coordinate travel, logistics, and briefing materials for meetings and events
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Prioritize and manage incoming communications on behalf of the CEO
Operations & Coordination
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Prepare agendas, take detailed notes, and track follow-ups for leadership and board meetings
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Support cross-functional coordination across programs, development, and operations teams
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Maintain organized systems for documents, files, and communications
Grants & External Relations Support
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Assist with grant preparation, tracking deadlines, and compiling materials
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Help coordinate meetings and communications with key partners, including public sector stakeholders and philanthropic funders
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Support preparation of presentations, reports, and briefing documents
Technology & Systems
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Use Google Workspace (Docs, Sheets, Slides, Calendar, Drive) to manage workflows and improve efficiency
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Maintain dashboards or trackers (e.g., grants, partnerships, priorities)
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Utilize project management tools (e.g., Notion, Asana) to track tasks and initiatives
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Leverage AI tools for notetaking, meeting summaries, and workflow optimization
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Operate across communication platforms including Microsoft Outlook, Teams, and Zoom
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Identify opportunities to streamline processes using technology
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2–5+ years of experience in an executive assistant, administrative, or operations role
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Highly proficient in Google Workspace (Docs, Sheets, Slides, Calendar, Drive)
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Familiarity with Microsoft Outlook, Teams, Zoom, and similar communication tools
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Strong organizational skills and attention to detail
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Excellent written and verbal communication skills
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Ability to manage multiple priorities in a fast-paced environment
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Professionalism and discretion when handling sensitive information
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Fluency in Spanish (strongly preferred)
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Bachelor’s degree preferred
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Experience in a nonprofit, education, or mission-driven organization
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Administrative experience in school systems or healthcare settings
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Familiarity with grant processes or development work
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Experience supporting senior executives or leadership teams
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Comfort using project management platforms (Notion, Asana, or similar)
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Familiarity with AI-powered productivity tools
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A proactive, solutions-oriented mindset
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Strong judgment and ability to anticipate needs
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Flexibility and adaptability in a dynamic environment
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Comfort working with a wide range of stakeholders, including families, educators, and external partners
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A commitment to supporting students and communities in Jackson Heights
