OVERVIEW
Seeking to put God’s love into action, Habitat for Humanity of Horry County (HFHHC) brings people together to build homes, communities, and hope. Habitat for Humanity of Horry County was founded in 1990 with the vision of a world where everyone has a decent place to live. Through the establishment of faith, civic, and community partnerships, Habitat Horry empowers individuals and neighborhoods through shelter, transforms through education, and inspires through change.
JOB SUMMARY
The Administrative Operations Specialist serves as a key operational partner across the organization, helping ensure that systems, processes, and administrative functions run efficiently and effectively. This position is designed for a highly organized, analytical, and adaptable professional who enjoys solving problems, improving processes, and supporting multiple departments. The ideal candidate is equally comfortable reconciling invoices, organizing digital systems, coordinating office logistics, researching grant opportunities, analyzing data, and managing special projects. Success in this role requires exceptional attention to detail, strong technology skills, discretion with confidential information, and a commitment to continuous improvement.
CORE COMPETENCIES
- Initiative and ownership
- Strong analytical thinking
- Adaptability and flexibility
- Continuous improvement mindset
- Excellent customer service
- Professional communication
- Collaboration across departments
- Integrity and discretion
- Technology aptitude
- Dependability and accountability
ESSENTIAL DUTIES AND RESPONSIBILITIES
Finance & Accounting (Approximately 20%)
- Process invoices, purchase orders, and vendor payments.
- Assist with account reconciliations and monthly financial reporting.
- Prepare deposits and maintain accurate financial records.
- Support budget tracking and expense reporting.
- Coordinate with external vendors, auditors, and financial partners as needed.
- Maintain organized financial files and documentation.
- Assist with procurement tracking and purchasing documentation.
Information Technology & Operational Efficiency (Approximately 20%)
- Serve as the internal coordinator for technology systems and software platforms.
- Identify opportunities to streamline workflows through technology and automation.
- Assist with implementation of new software, processes, and digital tools.
- Coordinate with IT vendors on equipment, licensing, troubleshooting, and user support.
- Develop and maintain internal process documentation and SOPs.
- Train staff on new systems and administrative technologies as appropriate.
Office Administration & Facilities (Approximately 20%)
- Ensure office spaces remain organized, professional, and fully operational.
- Support meeting logistics, scheduling, and administrative coordination.
- Maintain organizational records and filing systems.
- Assist with onboarding logistics for new employees.
- Coordinate administrative support for organizational events and meetings.
Strategic Projects & Organizational Support (Approximately 40%)
- Data collection, reporting, and analysis.
- Procurement and vendor research.
- Donor database administration and back-office donor relations support.
- Grant prospect research and funding opportunity identification.
- Preparation of reports, presentations, and executive materials.
- Research projects supporting strategic initiatives.
- Cross-departmental coordination on organizational priorities.
- Process improvement initiatives.
- Other special projects as assigned.
QUALIFICATIONS
Required Qualifications
- Three or more years of administrative, operations, accounting, or project coordination experience.
- Strong proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Demonstrated ability to manage multiple priorities simultaneously.
- High attention to detail and accuracy.
- Ability to maintain confidentiality
- Self-starter with strong problem-solving abilities.
Preferred Qualifications
- Bachelor’s degree.
- Experience with nonprofit operations.
- Experience with accounting software such as QuickBooks or Sage Intacct.
- Experience with CRM or donor database systems.
- Experience with project management platforms.
- Advanced Excel or data analysis skills.
- Experience researching grants or procurement opportunities.
Physical Requirements
This position regularly requires sitting, standing, walking, lifting office materials up to 25 pounds, and operating standard office equipment.
Why This Role Matters
The Administrative Operations Specialist is a force multiplier for the organization. By improving systems, supporting staff, organizing operations, and executing strategic projects, this position helps every department operate more efficiently and allows the organization to serve more families while stewarding donor resources responsibly.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT
Habitat for Humanity of Horry County is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Habitat for Humanity of Horry County makes hiring decisions based solely on qualifications, merit, and business needs at the time.
REASONABLE ACCOMMODATIONS
The law requires an employer to provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job announcement. For any part of the remaining hiring process, applicants should contact the hiring point of contact directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
All candidates who have received an offer of employment will be required to undergo testing for commonly abused controlled substances in accordance with our Drug screening and Drug-Free workplace policy as well as a Criminal Background Check.
Pay: From $20.00 per hour
Benefits:
- Employee discount
- Flexible schedule
Work Location: Hybrid remote in Myrtle Beach, SC 29588
