Position Summary
The Accounting and Administrative Coordinator is responsible for managing the day-to-day accounts payable and accounts receivable functions, ensuring timely processing of invoices, payments, collections, and account reconciliations. This position works closely with customers, vendors, operations, and production teams to maintain accurate financial records and support cash flow management.
Key Responsibilities
Accounts Payable
- Review, verify, and process vendor invoices.
- Match invoices to purchase orders, work orders and receiving documents.
- Prepare weekly payment runs (ACH, wire, cheque).
- Reconcile vendor statements and resolve discrepancies.
- Maintain vendor records, including W-9 documentation.
- Assist with month-end accruals and A/P reporting.
Accounts Receivable
- Process customer invoices.
- Maintain ERP system in coordination with Quality team
- Apply customer payments and reconcile accounts.
- Investigate and resolve billing discrepancies.
General Accounting
- Support month-end and year-end close activities.
- Maintain organized financial records and documentation
- Provide administrative support and data entry
- Complete production related documents and consumption
- Administrative duties as assigned
Qualifications
- A/P, A/R, bookkeeping, or accounting experience.
- Manufacturing experience preferred.
- Experience with ERP systems (Microsoft Dynamics 365 Business Central preferred).
- Proficiency in Microsoft Excel.
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills.
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
