Overview
We are seeking a dynamic and detail-oriented Contract and Accounting Administrator to join our team. This pivotal role involves managing a wide range of contractual and financial documentation, ensuring compliance with procurement regulations, and supporting the organization’s strategic initiatives. The ideal candidate will excel in vendor management, legal drafting, and records management, contributing to seamless contract lifecycle management and robust financial oversight. This position offers an exciting opportunity to work within a fast-paced environment where your expertise in government contracts, grant management, and procurement processes will drive operational excellence.
Responsibilities
- Oversee the entire contract lifecycle, from drafting and negotiation to execution and renewal, ensuring alignment with organizational policies and regulatory standards.
- Manage vendor relationships through effective communication, performance monitoring, and compliance oversight.
- Review, analyze, and process contractual documents using document management systems such as Salesforce, PeopleSoft, or ERP platforms like UCC law systems.
- Ensure adherence to procurement regulations including Federal Acquisition Regulations (FAR) and other federal or public sector purchasing guidelines.
- Draft, review, and negotiate contracts, grants, proposals, and amendments with stakeholders while maintaining clarity and legal accuracy.
- Maintain comprehensive records of all contractual documents, amendments, correspondence, and compliance documentation for audit readiness.
- Support grant project management by coordinating grant applications, tracking deliverables, and ensuring compliance with grant terms.
- Collaborate with legal teams on intellectual property law issues and legal drafting to mitigate risks associated with contractual obligations.
- Utilize tools such as DocuSign for electronic signatures and ERP systems like PeopleSoft for financial tracking and reporting.
- Conduct research on procurement policies or regulatory changes to ensure organizational practices remain compliant and competitive.
Qualifications
- Proven experience in government contract management or public sector purchasing with a strong understanding of procurement regulatory frameworks such as IDOT
- Demonstrated expertise in vendor management, contract management, legal understanding, and document review processes.
- Familiarity with management procedures including proposal writing, pricing strategies, and project tracking.
- Strong knowledge of compliance management practices across federal or public sector contracting environments.
- Excellent research skills combined with strategic planning capabilities to support business development initiatives.
- Exceptional writing skills for technical documentation, proposals, reports, and legal correspondence.
- Ability to manage multiple priorities efficiently while maintaining attention to detail in records management.
This role is ideal for a motivated professional eager to make an impact through meticulous contract administration combined with strategic business insights. Join us in driving operational success while ensuring compliance across all contractual activities!
Pay: $52,000.00 - $65,000.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
