Job Overview
We are seeking a dynamic and highly organized Secretary to join our team! This vital role offers the opportunity to support daily office operations, manage administrative tasks, and ensure smooth communication across departments. The ideal candidate will bring enthusiasm, attention to detail, and a proactive approach to their work. As a Secretary, you will be the backbone of our office, helping us maintain efficiency and professionalism in a fast-paced environment. This paid position is perfect for someone eager to grow their administrative skills while contributing to a positive workplace culture.
Duties
- Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
- Operate multi-line phone systems, handle incoming calls with excellent phone etiquette, and route messages accurately
- Perform data entry, filing, and document proofreading to ensure accuracy and organization of all records
- Coordinate calendar management for executives or team members, scheduling appointments and meetings efficiently
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial record-keeping
- Provide exceptional customer service by responding promptly to inquiries and supporting client or patient needs in person or via phone
Skills
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Bilingual abilities are highly valued to assist diverse client or patient populations
- Office management experience including clerical duties such as filing, data entry, and document proofreading
- Experience as a medical or dental receptionist is a plus, demonstrating familiarity with healthcare office procedures
- Personal assistant experience or calendar management skills to coordinate appointments seamlessly
- Knowledge of office equipment operation including multi-line phones, fax machines, and printers
- Exceptional customer support skills combined with professional phone etiquette and time management capabilities
Join us as a Secretary and become an essential part of our vibrant team! Your dedication will help us deliver outstanding service while fostering an organized, welcoming environment. We look forward to welcoming motivated professionals ready to make an impact!
Job Type: Full-time
Pay: $16.50 - $17.00 per hour
Benefits:
- Employee discount
- Flexible schedule
- Parental leave
Work Location: In person
