We are looking for a detail-oriented and organized Maintenance and Transportation Coordinator to join our team. In this role, you will be the operational backbone of our mechanical department — managing preventive maintenance schedules, asset records, parts procurement, and vendor relationships while upholding our strong commitment to safety.
Key Responsibilities
- Follow all safety policies and procedures, wear required PPE, report all incidents immediately, and exercise stop-work authority when work cannot be performed safely
- Maintain preventive maintenance (PM) schedules for all company assets and order required filters, parts, materials, and fluids
- Enter, update, and maintain accurate asset data, work orders, PM records, and inspection information in Eptura
- Track and coordinate PM services performed by third-party vendors, including approvals and scheduling
- Document new asset inspections, assign asset numbers, add assets to insurance, and upload records to Eptura
- Collect, scan, and file daily inspection forms for cranes, vehicles, trailers, forklifts, lifts, and related equipment
- Maintain PM-controlled forms and inspection binders for cranes, decoilers, air compressors, vehicles, semis, and trailers
- Maintain CDL driver inspection, registration, and insurance binders and ensure documents are distributed as required
- Organize, stock, and maintain on-hand inventory in the mechanic shop and handle emergency parts requests
- Review repair and parts request forms daily and update work orders upon approval
- Process purchasing activities including collecting quotes, obtaining approvals, creating requisitions, and issuing purchase orders
- Receive parts and invoices, verify accuracy, scan and archive invoices, and track expenses in Excel
- Support Transportation, Utilities, and Legacy teams with load sheets, BOLs, audits, and shipment tracking
- Maintain professional relationships with vendors and assist with adding new suppliers to the Approved Supplier List
What We're Looking For
- Strong organizational skills with the ability to manage multiple priorities simultaneously
- Experience with computerized maintenance management systems (CMMS) — Eptura experience a plus
- Proficiency in Microsoft Excel and general computer skills
- Excellent attention to detail for data entry, record keeping, and document management
- Experience coordinating with vendors and internal teams in a professional setting
- Knowledge of safety protocols and PPE requirements in an industrial environment
- Prior experience in a maintenance, mechanical, or operations support role preferred
- Familiarity with purchasing processes, PO creation, and invoice management
