Must apply online at: https://www.westmont.edu/human-resources/prospective-employees/staff-employment-opportunities
Human Resources Assistant
Position Summary: Performs a variety of complex technical and administrative duties relating to HR functions and programs in the areas of: recruitment; new hire orientation; workers’ compensation; benefits administration; classification and compensation and employee relations. Coordinates temporary employment and provides information and assistance to employees and the public regarding human resources activities and services.
Qualifications: Requirements include: College degree; minimum of one year experience in Human Resources, or related education/training that provides the required skills; ability to multi-task with accuracy with developed problem solving skills; ability to cheerfully serve the needs of others while maintaining focus on details and deadlines in an environment characterized by frequent interruption; demonstrated effectiveness in working independently and in a team environment; developed oral and written communication skills; demonstrated technical skills using MS Office suite; ability to establish and maintain cooperative relationships with others; ability to maintain a warm and professional manner with a positive customer service mindset; ability to maintain the highest level of integrity with the ability to work with sensitive and confidential information. Also requires excellent interpersonal skills using tact and diplomacy; ability to communicate complex information effectually; ability to plan, organize, and complete assignments without close supervision.
Responsibilities:
- Serves as the initial contact for both internal and external customers, appropriately responding to needs directly or referring to others. Serves as a resource to employees, students, applicants and communication contacts; troubleshoots, researches answers, assists and communicates effectively.
- Works with the Human Resources department as a team to execute key HR programs/goals such as talent management, performance development, reward and recognition programs, and to streamline processes in order to better serve people.
- Prepares documentation for new hires and changes in pay, status and benefits.
- Coordinates temporary employment process, both internally and externally.
- Maintains HR web pages.
- Performs a wide variety of duties and changes focus quickly as demands change. Manages transition between projects and tasks effectively.
- Provides admin support such as: drafting correspondence/reports; arranges meetings; answers calls; processes confidential documents. departmental mailings & accounting transactions; maintains information retrieval system to ensure timely follow up; uses discretion and judgment in prioritizing tasks and requests.
- Anticipates, identifies and creatively assists in the resolution of issues requiring immediate response.
- Coordinates details for and manages staff onboarding process. Coordinates logistics and materials for committees and meetings.
- Coordinates details for and manages staff termination process. Coordinates logistics and meetings.
- Uses sound judgment in following and applying appropriate laws, regulations, policies, and procedures. Effectively interprets College policy to promote understanding and clarification and to ensure consistency of practices.
- Supports recruitment by updating position descriptions and placing advertising. Manages details for search processes.
- Manages the recognition and service award process, distributing awards on a quarterly basis.
- Coordinates logistics and manages the details for two large special events annually.
- Assists Benefits Specialist regarding Workers’ Compensation and Unemployment claims
- Gathers data and prepares reports; conducts research and completes surveys.
- Responds in a prompt and helpful way to questions regarding the search process and employment verifications.
- Maintains secure and organized records.
- Actively contribute in staff meetings, training and seminars and participate in for professional development opportunities.
- Seeks opportunities to improve processes and adapts to demands outside the normal duties. Reacts positively to change and exhibits willingness to contribute in new ways.
- Expectations for workplace demeanor include but are not limited to: personal affirmation of the Christian mission of Westmont College and the Community Life Statement and adherence to behavioral expectations; working collaboratively and harmoniously with faculty and staff colleagues by sharing ideas and resources willingly, constructively and positively; listening to and objectively and respectfully considering the ideas and perspectives of others; readily admitting and correcting personal mistakes; meeting commitments; keeping your supervisor and others who may be affected informed about work progress; addressing problems willingly and constructively to discover practical and lasting solutions acceptable to all parties; working promptly toward reconciliation and forgiveness during conflict; respecting the diversity of our community in words and deeds.
- Performs other duties as needed.
Job Type: Full-time
Pay: $20.54 - $25.17 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
