JOB
This position performs various data management duties.
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Serves as the office receptionist; answers the telephone and forwards calls; processes service requests or forwards to the appropriate person; serves as the principal IT liaison for persons walking into the office.
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Assists with the entry of purchasing documents into the financial system.
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Processes the payment of several IT-managed service accounts (e.g., Cable bills).
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Aids in the delivery of packages to the correct IT personnel.
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Processes the mail received and scans it to the correct location.
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Submits and reviews payroll and employee leave.
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Processes service requests from city departments.
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Researches and corrects errors causing incorrect data.
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Balances, logs, and maintains control records of source data used in the preparation of reports.
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Performs other related job duties as assigned.
EXAMPLE OF DUTIES
- Knowledge of accounting, payroll, and computer operations.
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Knowledge of standard business mathematics.
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Knowledge of data entry and recordkeeping techniques.
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Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
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Knowledge of the operation of the Cisco phone system.
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Skill in report preparation.
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Skill in oral and written communication.
SUPPLEMENTAL INFORMATION
The work is typically performed while sitting at a desk or table. The employee must occasionally lift light objects. Additionally, the following physical abilities are required:
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Feeling – perceiving attributes of objects by touch with skin, fingertips.
- Grasping – applying pressure to object with fingers, palm.
- Handling – picking, holding, or working with whole hand.
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Hearing 1 – perceiving sounds at normal speaking levels, receive information.
- Hearing 2 – receive detailed information, make discrimination in sound.
- Kneeling – bending legs at knee to come to rest at knees.
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Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
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Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
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Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
- Pulling - use upper extremities to exert force, haul or tug.
- Reaching – extending hands or arms in any direction.
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Repetitive Motion – substantial movements of wrists, hands, fingers.
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Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
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Talking 1- expressing ideas by spoken word.
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Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
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Visual Acuity 2 - color, depth perception, field of vision.
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Visual Acuity 3 - determine accuracy, neatness, observe facilities/structures.
The work is typically performed in an office, library, or computer room.
