JOB DESCRIPTION
Job Title
Production Scheduler
Department
Production
Reports To
Production Manager
Position Summary
The Production Scheduler is responsible for coordinating production schedules, allocating inventory to customer orders, monitoring production progress, and ensuring products meet customer specifications as well as quality, food safety, and regulatory requirements. This role serves as a key liaison between Production, USDA/DFA, Quality, Sales, and Logistics to support efficient operations and timely order fulfillment. The Production Scheduler ensures compliance with food safety standards, shelf-life requirements, labeling regulations, and inventory management procedures while supporting production planning, workflow coordination, inventory control, and customer service. The position also maintains adherence to GMP, HACCP, Food Defense, Allergen Control, and company food safety programs to ensure product integrity and regulatory compliance.
Essential Functions
- Review sales orders to determine production feasibility and inventory availability.
- Accept or reject sales orders based on product availability, production capacity, and food safety requirements.
- Assign product lots according to shipment dates, shelf-life requirements, inventory availability, and customer specifications.
- Verify products meet food safety, quality, grading, labeling, and customer requirements.
- Ensure compliance with aflatoxin limits, microbiological specifications, sodium/salt requirements, USDA grades, labeling requirements, allergen declarations, and shelf-life standards.
- Aid in scheduling activities between Production, USDA, DFA, Quality, Sales, and Logistics departments.
- Serve as liaison between Production and USDA/DFA agencies.
- Assist in Scheduling USDA/DFA inspections and support activities when necessary.
- Receive, review, verify, and get approval from traders on customized product labels.
- Review labels each shift for accuracy and completeness.
- Maintain NAV inventory procedures and inventory control systems.
- Update inventory records, workflow systems, lot assignments, and license plate information.
- Communicate order requirements and production instructions to traders, management, and production personnel.
- Respond to sales order questions and coordinate clarifications with traders and customers.
- Provide product lots for samples and special customer requests.
- Assist with monthly and annual physical inventory counts.
- Serve as backup to the Production Manager for lot assignments and order approvals when required.
- Maintain positive employee relations and professional communication with employees, contractors, vendors, and customers.
- Document food safety incidents, employee injuries, and assigned corrective actions.
- Participate in root cause analysis investigations.
- Maintain regular and reliable attendance.
- Perform additional duties as assigned.
- Review and accept/ reject sales orders based on inventory, capacity, food safter, and or time requirements.
- Assign lots based on shipment date, shelf life, specs, and availability.
- Verify aflatoxin, micro, sodium/ salt, USDA grade, allergen, label, and shelf- life requirements.
- Maintain NAV inventory and license plate updates.
- Serve as backup for lot assignments and order approvals when needed.
The duties and responsibilities listed in this job description are representative of the nature and level of work assigned and are not intended to be an exhaustive list of all duties, responsibilities, and qualifications required of the position.
Qualifications
Education and Experience
-
High school diploma, GED, or equivalent required.
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Six months to one year of related production scheduling, inventory, logistics, customer service, manufacturing, or administrative experience preferred.
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Experience in food manufacturing or food processing environments preferred.
Preferred Experience
• Nav or ERP systems
- Inventory control
- Food manufacturing
- Production scheduling
- Customer specifications and labeling
Knowledge, Skills, and Abilities -
Must be able to speak, read and write English.
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Knowledge of GMP, HACCP, food safety regulations, and food manufacturing practices.
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Strong customer service orientation and communication skills.
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Ability to read and interpret food safety policies, GMP procedures, SOPs, sales orders, and company documentation.
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Ability to perform mathematical calculations accurately.
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Ability to analyze inventory levels and production requirements.
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Ability to interpret written, oral, diagram, and schedule-based instructions.
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Strong organizational, planning, and scheduling skills.
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Ability to work independently and remain self-motivated.
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Strong leadership, coaching, and team-building skills.
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Ability to manage multiple priorities in a fast-paced environment.
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Proficiency with computer systems, inventory software, calculators, and office equipment.
Work Environment
- Food manufacturing and pistachio processing facility.
- Exposure to production areas, warehouse operations, inventory storage, forklifts, machinery, and manufacturing environments.
- Exposure to varying temperatures, heat, cold, noise, and industrial conditions.
- Frequent interaction with Production, Quality, Sales, USDA/DFA personnel, contractors, customers, and management.
- Must comply with all GMP, HACCP, Food Defense, Allergen Control, sanitation, PPE, and company safety requirements.
- Office work plus regular exposure to production, warehouse, forklifts, machinery, heat/cold, and noise.
Physical Demands / ADA Functional Analysis Chart
Physical Requirement
Frequency
Essential Function?
Lifting 10 lbs.
Frequently
Yes
Lifting 25 lbs.
Frequently
Yes
Lifting 50 lbs.
Occasionally
Yes
Pushing/Pulling
Occasionally
No
Reaching Above Shoulder
Frequently
Yes
Bending/Stooping
Frequently
Yes
Kneeling/Crouching
Frequently
Yes
Fine Hand Manipulation
Constantly
Yes
Use of Vision
Constantly
Yes
Hearing/Speaking
Constantly
Yes
Frequency Definitions
- Occasionally: Up to 33% of the workday.
- Frequently: 34% to 66% of the workday.
- Constantly: 67% to 100% of the workday.
Reasonable Accommodation Statement
Primex Farms, LLC complies with the Americans with Disabilities Act (ADA), the California Fair Employment and Housing Act (FEHA), and all applicable state and federal laws. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position unless doing so would create an undue hardship. The Company engages in a timely, good-faith interactive process regarding accommodation requests.
Equal Employment Opportunity Statement
Primex Farms, LLC is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other protected characteristic under applicable law.
2nd Shift - 1:00pm – 9:30pm
