JOB SUMMARY
The Undergraduate/Graduate Medical Education Program Coordinator works closely with the Operation Administrators/Residency Coordinators/Office Managers to ensure that the medical student clerkships are properly on-boarded for rotations within the NMHS system. The UGME/GME Coordinator reports to the Designated Institutional Officer. The Undergraduate/Graduate Medical Education Program Coordinator is responsible for the day-to-day operations of the GME office.
JOB FUNCTIONS
UGME - Essential Duties and Responsibilities:
- Preparation, negotiation, and management of all University Affiliation Agreements between NMHS and University partners.
- Primary point of contact for undergraduate students and medical/osteopathic schools requesting rotations.
- Maintain the Master Schedule for all medical students and agreed upon clinical learning experiences.
- Work with IT on Domains for all medical students.
- Epic Access/CBT/Training for all medical students.
- Complete and maintain required Human Resources forms/badge.
- Liaison and resource for all Medical Student Clerkship experiences on the NMHS campus.
- Coordinate the orientation and onboarding of Medical Students and manage the organization’s capacity for university medical students among the other learners on campus.
- Refer the Medical Students to their respective rotation Coordinator.
- Require that the Clerkship program curriculum, supervision, scheduling, evaluations, and the Affiliation expectations of the parties are met.
- Invoice university partners for payment subject to the Affiliation Agreement.
- Assist GME Director as needed on UGME requirements/needs.
- Maintain student software system (New Innovations)
- Serve as liaison to Marketing for media support/UGME website/social media for UGME. GME – Essential Duties and Responsibilities:
- Coordinates and prepares minutes for GME Committee Meetings.
- Coordinates and prepares minutes GME Sub-Committee Meetings.
- Coordinates and prepares minutes for Meet the DIO meetings with all residents and fellows quarterly.
- Coordinator of ACGME CLER visit schedule.
- Ongoing support of Operations Administrators/Residency Coordinators as liaison for GME.
- Liaison to Marketing for media support/GME website/social media for GME.
- Knowledge of ACGME standards.
- Process, update, and maintain Program Letter of Agreements (PLA’s).
- Verifies University Master Affiliation - Agreements and Program Letters of Agreement for Resident and Fellow Rotations.
- Current Resident/Fellow Rotations - UMMC General Surgery, UMMC OB/GYN, UAB GYN ONC ~ 30 Residents/Fellows.
- Orientation and on-boarding, arranges for NMHS funded housing.
- Receives invoices from universities for payment by NMHS.
- Administers the COMAT exam to visiting medical students
QUALIFICATIONS
Education
