Job Description
Glendale Elementary School District
School Secretary
Purpose Statement
The job of School Secretary is done for the purpose/s of providing general clerical support within the
school site; ensuring and maintaining a variety of student records.
Essential Functions
Communicates with parents, students, staff, etc. in person, by telephone or letter for the purpose of
providing information, facilitating communication among all parties and/or providing direction.
Compiles student records/enrollment data (e.g. birth certificates, transfers, immunization, etc.) for the
purpose of meeting state, federal and/or district requirements.
Greets individuals entering the school office (e.g. visitors, parents, students, vendors, etc.) for the
purpose of responding to inquiries, directing individuals to appropriate location/personnel and/or
ensuring that all visitors have signed in on the visitors log.
Maintains a variety of records and/or files, including student records (e.g. purchase orders, rosters,
student cum files, emergency records, daily attendance, completed reports, etc.) for the purpose of
providing documentation for audit purposes and meeting state, federal and administrative requirements.
Performs enrollment, transfer and withdrawal activities (e.g. interpreting transcripts, forwarding materials,
updating automated student information system, etc.) for the purpose of ensuring compliance with
financial, legal, state or federal requirements.
Performs record keeping and general clerical functions (e.g. proofreading, filing, copying, faxing, etc.)
for the purpose of supporting school office operations.
Prepares a variety of reports and written materials for the purpose of meeting state, federal and/or
district requirements.
Processes documents, forms, mailings and materials (e.g. new registrations, transcripts and transcript
requests, withdrawals, bus passes, etc.) for the purpose of disseminating information and completing
transactions.
Other Functions
Monitors students referred for illness or disciplinary action for the purpose of ensuring their safety and
welfare as assigned.
Performs other related duties as assigned for the purpose of ensuring the efficient and effective
functioning of the work unit.
Job Requirements: Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job
conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include:
operating standard office equipment using pertinent software applications; preparing and maintaining accurate
records; performing basic bookkeeping and record keeping; adhering to safety practices. Bilingual in
English/Spanish preferred; And/or other qualifications the Board deems appropriate.
KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios;
understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step
written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the
School Secretary
